GENERAL MAGISTRATE ASSISTANT - 22011068

Florida; DeLand (FL); On-site; USD 38,000 - 47,000; Full time

Job summary

The State Courts System in DeLand is seeking a GM Assistant to provide complex administrative and clerical support for the General Magistrate. You will schedule hearings, coordinate cases, perform case research, manage dockets, and respond to inquiries from judges, attorneys, and the public.

This full-time role requires a high school diploma or GED and two years of related education, plus proficiency in Word, Excel, Outlook, and Zoom.

Qualifications

• High school diploma or GED with two years college or vocational education in paralegal, secretarial skills, computer operations, or a closely related field.
• Scheduling hearings and coordinating cases, including virtual hearings.
• Ability to communicate effectively in writing and orally; proficient in standard office software.

Responsibilities

• Schedules hearings and coordinates cases (in-person and virtual).
• Reviews electronic case files for accuracy and completeness; maintains dockets and orders.
• Prepares and distributes notices of hearings and maintains the court calendar.
• Assists with interpreters and ADA accommodations.
• Verifies citations on memoranda and supports calendar management.
• Develops methods to ensure calendaring and tracking of cases.

Education

High school diploma or GED with two years college/vocational in paralegal/secretarial skills

Scheduling hearings

Case coordination

Communication (written and oral)

Clerical duties

Tools

Microsoft Word

Excel

Outlook

Zoom

Job description

Requisition No: 884937

Agency: State Courts System

Working Title: GENERAL MAGISTRATE ASSISTANT - 22011068

Pay Plan: State Courts System

Position Number: 22011068

Salary: 42,660.96

Posting Closing Date: 11/30/2026

Total Compensation Estimator Tool

Office: General Magistrate / Court Services

Class/Working Title: GM Assistant

Location: DeLand

Position Number: 11068

Annual Salary: $42,660.96

Deadline to Apply: Open Until Filled

Function

The essential function of this full-time professional position is to provide complex and high-level administrative and clerical support. This GM Assistant is responsible for scheduling hearings, case coordination, case research and preparation, and docket management. This position is responsible for handling a high volume of cases and case inquiries, operating a multi-line telephone system, and performing administrative office duties. In addition, this position prepares, tracks, and maintains statistical reports and correspondence. This position involves communication and interaction with judges and judicial staff, pro-se litigants, attorneys and their staff, case managers, clerks, as well as the public. This position works independently under general supervision, following procedures and instruction provided by leadership.

• Coordinates motions and pleadings by contacting parties to set in-person and virtual hearings.
• Reviews electronic case files for accuracy, format compliance, and completeness to ensure the presence of all required documents; and maintains trial dockets, continuances, and orders.
• Prepares and distributes notices of hearings for cases.
• Prepares and maintains the General Magistrate’s court and professional calendar; schedules and coordinates motions, hearings, and conferences; and provides general guidance for the filing of motions and scheduling of hearing dates.
• Assists with the coordination of court services such as foreign language interpreters and ADA accommodations.
• Assists with the verification of case law citations on all memoranda.
• Develop work methods to ensure seamless calendaring and tracking of cases.

Minimum Requirements

High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.

Knowledge, Skills And Abilities

Basic knowledge of court operations. Ability to coordinate court activities with various agencies involved when scheduling court events. Ability to communicate effectively in writing and orally. Ability to use the Internet; Microsoft Word, Excel, Outlook; virtual platforms, such as Zoom; and other computer applications as required.

This State-funded position is paid monthly and includes the State of Florida benefits package. The successful applicant is required to undergo a background check including fingerprinting.

The 7th Judicial Circuit Court is an equal opportunity and E-Verify employer.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.