General Ledger Accountant

Homeless Prenatal Program; San Francisco (CA); Hybrid; USD 74,000 - 82,000; Full time

Benefits offered by this job

Medical benefits

403b with match

Holidays / time off

Job summary

Homeless Prenatal Program in San Francisco is seeking a General Ledger Accountant to maintain the integrity of financial records, perform journal entries, reconciliations, and the month-end close in accordance with GAAP and nonprofit standards. The position supports grant and contract compliance and works closely with the Comptroller.

You will help implement strong internal controls, assist with audits, and partner with program and admin staff to ensure accurate financial tracking across funds

Qualifications

• Bachelor’s degree in Accounting or related field required.
• Minimum 5 years of progressive non-profit accounting experience.
• Experience with grant accounting and fund accounting and audits.
• Experience with government contracts.

Responsibilities

• Maintain and reconcile the general ledger accounts.
• Prepare journal entries and adjust accruals.
• Lead monthly and annual close processes.
• Monitor expenditures against approved budgets.
• Support internal financial statements and reports.
• Assist with grant reporting and audits.
• Collaborate with Comptroller and Finance team.

Skills

GAAP knowledge

Excel proficiency

Financial reporting

Account reconciliations

Detail oriented

Education

Bachelor’s degree in Accounting/Finance

Tools

Fund EZ

Job description

Founded in 1989, the Homeless Prenatal Program (HPP) is a nationally recognized family resource center in San Francisco that empowers homeless and low-income families, particularly mothers motivated by pregnancy and parenthood, to find within themselves the strength and confidence they need to transform their lives.

HPP helps families become healthy, stable and self-sufficient. We focus on the social determinants of health, supporting both parents and children in order to strengthen the whole family. With services ranging from emergency support to intensive case management, the agency partners with parents to address family needs during the critical years from pregnancy through kindergarten.

The first agency in San Francisco to hire former clients as staff, HPP’s evolution has been guided by the community it serves. More than half of HPP’s immensely talented staff of 125+ come from the community and/or are graduates of the agency’s Community Health Worker Apprenticeship Program, which trains individuals for careers in the nonprofit sector.

Summary of Job:

The General Ledger Accountant is responsible for maintaining the integrity of HPP’s financial records and supporting accurate and timely financial reporting. This role performs core accounting functions including journal entries, account reconciliations, month-end close activities, and financial analysis in accordance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards. Working closely with the Comptroller, the General Ledger Accountant supports compliance with grant and contracts requirements, internal controls, and audit processes while helping ensure HPP’s financial operations run efficiently.

Essential Duties and Responsibilities:

General Ledger & Financial Reporting

• Maintain and reconcile HPP’s general ledger accounts.
• Prepare and post journal entries including accruals, allocations and adjustments.
• Lead the monthly and annual financial close process.
• Ensure transactions are properly coded to funds, programs, and grants.
• Support preparation of internal financial statements and reports.
• Monitor program expenditures against approved budgets.

Account Reconciliations

• Perform monthly reconciliations for:
• Cash and bank accounts.
• Prepaid expenses.
• Fixed assets.
• Balance sheet accounts.
• Investigate and resolve discrepancies promptly.
• Maintain reconciliation documentation in accordance with audit standards.

Accounts Receivable Reconciliation & Reporting

• Perform monthly reconciliations for:
• AR invoices, manual deposits, ACH transactions, and grants.
• Prepare, validate and upload monthly Development contribution reports, coordinating with cross functional teams to ensure alignment between Development and Finance records.

Audit & Compliance

• Assist the Comptroller in preparing documentation for the annual financial audit.
• Provide support for city audits and compliance reviews.
• Maintain organized accounting records and supporting documentation.

Financial Systems & Process Improvement

• Support the maintenance and accuracy of the accounting system and chart of accounts.
• Identify opportunities to improve accounting processes and strengthen internal controls.
• Assist with implementing new financial systems or reporting tools when needed.

Other Responsibilities

• Assist with special financial analysis and projects assigned by the Comptroller or Finance Director.
• Provide support during budget preparation and financial planning cycles.
• Collaborate with program and admin staff to ensure accurate financial tracking.
• Assist in preparing annual 1099 forms.

Core Competencies:

All HPP Staff are expected to meet the expectations of our Core Competencies:

• Accountability and Reliability: Shows up for the team, the clients, and the organization; takes responsibility for actions and follows through on tasks and projects.
• Collaboration: Helps colleagues as needed, views responsibilities as shared; actively participates in agency-wide initiatives/ efforts.
• Communication: Uses effective written and oral communication with coworkers and community served; understands emotions of self and others and responds with empathy.
• Continuous Learning: Demonstrates curiosity and eagerness to learn and develop professionally.
• Equity Mindset: Understands and is committed to goals of diversity, equity, and inclusion and fostering an inclusive environment; consistently centers equity in the organization’s work both internally and externally.
• Proficiency in area of focus: Has skills and knowledge in role and area of focus.

Qualifications:

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• A minimum of 5 years related and progressive work experience in non-profit accounting.
• Experience with grant accounting and fund accounting is strongly preferred.
• Familiarity with government contracts.
• Experience supporting annual audits or single audits.

Technical Skills

• Strong knowledge of GAAP.
• Experience with accounting systems Fund EZ or other enterprise level business accounting software.
• Advanced proficiency in Excel or Google Sheets.
• Experience with financial reporting and reconciliations.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills; handle multiple tasks with the ability to meet critical deadlines.
• Ability to manage multiple deadlines.
• Strong analytical and problem-solving abilities.
• Effective communication and collaboration skills; ability to communicate financial concepts to non-finance staff in a constructive and collaborative manner.
• Ability to work independently.
• Experience with multi-cultural/multi-lingual populations/multi-disciplinary teams preferred.
• Understanding of, and commitment to, social justice, and HPP’s mission and organizational values.
• Understanding of the intersection of racism and poverty and a commitment to social justice, anti-racism, and HPP’s mission and organizational values.

HPP recognizes the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual orientation, and disability. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.

Physical Requirements:

Certificates, Licenses, Registrations:

Work Environment:

Fast-paced, multi-cultural, collaborative work environment. Hybrid option of 2 work from home days after onboarding.

Hours

Full time - 39 hours/week

Salary

$73,968 - $82,470 + excellent benefits package including paid employee medical benefits, 403b with match, week off during December, 19 holidays, etc.