General Clerk III

Ouzinkie Native Corporation; Mankato (MN); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & AD&D Insurance

401(k) Savings Plan

Paid holidays

Vacation & Personal Time

Disability Insurance

Job summary

Ouzinkie Native Corporation seeks an Administrative Support Specialist to assist Warriors in the Recruit Sustainment Program (RSP) and plan/administer personnel tasks to prepare Warriors for Initial Entry Training (IET). The National Guard Bureau, through the national contract Program Manager, provides guidance.

Responsibilities include RMS Vulcan data entry, interviewing Warriors on administrative topics, monitoring retention issues, and managing IET ship dates within timelines.

Qualifications

• High School Diploma or equivalent.
• Must have a current NACI Investigation on file.
• Must maintain necessary security access/background checks.
• 1–2 years related experience or a combination of education to perform duties.
• Knowledge of the Microsoft 365 Product Family.

Responsibilities

• RMS Vulcan data entry and shipper quality control, with reporting of issues.
• Interview Warriors on administrative, medical, educational topics as needed.
• Monitor Warriors for retention issues and assist with mitigations or separations.
• Manage IET ship dates within prescribed timeframes for training seat utilization.
• Provide qualitative screening to ensure administrative accuracy.
• Coordinate with IADT Manager, MEPS Counselors, and Liaisons on Warrior issues; respond to tickets ASAP.
• Maintain RMS Vulcan Application and daily input/reporting related to training.
• Provide quality control for all shipper documentation.
• Maintain employment eligibility training/certification requirements.
• Upload shipper documents into RMS Vulcan.
• Monitor training via ATRRS tab in RMS Vulcan for Pending Actions and report issues.
• Provide RMS Vulcan and DPRO reports as needed.
• Maintain regular and punctual attendance.

Skills

Microsoft 365

NACI Investigation

Confidential information handling

Independent work

Interpersonal skills

RMS Vulcan

ATRRS

Education

High School Diploma or equivalent

Tools

RMS Vulcan

ATRRS

Job description

SUMMARY

Responsible for administrative functions in support of Warriors in the Recruit Sustainment Program (RSP). Plan and execute administrative and personnel functions in support of preparing Warriors for Initial Entry Training (IET). The National Guard Bureau, through the national contract Program Manager, will provide general and technical guidance.

ESSENTIAL DUTIES & RESPONSIBILITIES

• RMS Vulcan data entry, shipper quality control, along with reporting and communicating shipper issues.
• Interview Warriors on administrative, medical, educational, and other topics as needed.
• Monitor Warriors for potential retention issues and make every effort to assist in mitigating those issues or process them for separation.
• Assist in the management of IET ship dates within prescribed timeframes to ensure maximum training seat utilization.
• Provide qualitative screening to ensure Warrior’s are administratively correct.
• Communicate with the Initial Active-Duty Training (IADT) Manager, MEPS Guidance Counselors, and T2COM ARNG Liaisons regarding IADT Warriors issues. Respond to RMS Vulcan LNO tickets ASAP.
• Maintain the RMS Vulcan Application and perform daily input/reporting to actions relating to Warriors’ training.
• Provide quality control for all documentation in the Warrior’s shipper packet.
• Maintain employment eligibility training/certification requirements.
• Upload shipper documents into RMS Vulcan.
• Monitor Warriors at training using the Army Training Requirements & Resources System (ATRRS) tab in RMS Vulcan for “Pending Actions” and report issues.
• Provide RMS Vulcan and Director’s Personnel Readiness Overview (DPRO) reports as needed/requested.
• Maintain regular and punctual attendance.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• A High School Diploma or equivalent is required.
• Possess a current National Agency Check with Inquires (NACI) Investigation.
• Must maintain any necessary security access and/or background checks.
• One (1) to two (2) years of related experience OR a combination of education to successfully perform the duties of the position.
• Must have knowledge of the Microsoft 365 Product Family.

DESIRED QUALIFICATIONS & SKILLS

• Knowledgeable in Army National Guard enlisted programs and benefits
• Ability to work independently with little or no supervision, be well organized and flexible.
• Ability to interact with a wide variety of staff.
• Ability to deal with confidential information.
• Ability to reason, analyze and solve problems.
• Recruiting and Retention or Military Unit Administration is preferred.
• Knowledge of ARNG IET Shipper Quality Control, RMS Vulcan Input, and the administrative processes of Army National Guard is preferred.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, occasional walking or standing, occasional lifting of up to 20 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compensation & Benefits:

• Pay: $22.47
• H&W: $5.09
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

Compliance:

We are a VEVRAA Federal Contractor.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color,religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).