General Clerical Aide /Clerical Aide Bilingual Preferred (40 hrs./wk., 180 days)

Washoe County School District; Reno (NV); On-site; USD 32,000 - 42,000; Full time

Job summary

Washoe County School District in Reno, NV seeks a General Clerical Aide to perform routine clerical tasks under supervision, including typing, filing, answering calls, directing visitors, and basic data entry.

The role emphasizes front-desk reception, mail handling, records management, and supporting school staff with daily routines; prior clerical training or six months of related experience are desirable.

Qualifications

• Six months of responsible experience performing typing, filing and general clerical duties.
• Successful completion of clerical work experience training program.
• Knowledge of correct English usage, spelling, grammar, and punctuation.
• Basic mathematics; current office methods and procedures including files and records management.
• Ability to operate various office equipment and provide good and responsive customer service.
• Ability to communicate with diverse groups and maintain confidentiality.
• Ability to follow oral and written instructions.

Responsibilities

• Types routine reports, letters, memos, lists, schedules.
• May perform student attendance office duties, compiling daily attendance sheets and admitting tardy students when necessary.
• Inputs and retrieves information utilizing data and word processing equipment.
• Maintains records, logs, and rosters; organizes and maintains records and files.
• May act as receptionist; directs inquiries and provides general information on District policies and procedures; assists the public, parents, school personnel and others by answering questions and taking complaints; receives, distributes and dispatches mail and other materials; and indexes and files a variety of records and forms.
• Assists school personnel in special assignments or daily routines.

Skills

Typing

English spelling/grammar

Records management

Customer service

Communication skills

Confidentiality

Teamwork

Education

Clerical work experience training program

Job description

SUMMARY DESCRIPTION

GENERAL CLERICAL AIDE

Under general supervision, performs a variety of routine clerical and office assistance duties; receives, routes and places calls; directs visitors; types a variety of correspondence and forms; maintains records and files. Incumbent performs related work as required.

DISTINGUISHING CHARACTERISTICS

Positions in this classification work at the middle school level, and are assigned duties that are generally limited in scope, less complex in nature than the Senior Clerical Aide and are routinely and repetitively performed according to established procedures.

EXEMPLARY DUTIES / RESPONSIBILITIES

Types routine reports, letters, memos, lists, schedules; may perform student attendance office duties, compiling daily attendance sheets and admitting tardy students when necessary; inputs and retrieves information utilizing data and word processing equipment; maintains records, logs, and rosters; organizes and maintains records and files.

May act as receptionist; directs inquiries and provides general information on District policies and procedures; assists the public, parents, school personnel and others by answering questions and taking complaints; receives, distributes and dispatches mail and other materials; and indexes and files a variety of records and forms.

Assists school personnel in special assignments or daily routines.

EMPLOYMENT STANDARDS

Education/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

• Experience: Six (6) months of responsible experience performing typing, filing and general clerical duties;
• Education: Successful completion of clerical work experience training program.

Knowledge of: Correct English usage, spelling, grammar, and punctuation; basic mathematics; current office methods and procedures including files and records management; mail and document handling; telephone etiquette; common office equipment and its usage.

Skill at: Typing with speed and accuracy; spelling correctly; reading and writing English at a level required for successful job performance; preparing and maintaining accurate and complete records, files and summaries; making mathematical computations; learning to operate various office equipment; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out oral and written instructions.

PHYSICAL DEMANDS

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK ENVIRONMENT

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

EQUAL OPPORTUNITY STATEMENT

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.