General Affairs Supervisor

HMM America; Irving (TX); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401K

Vacation days and floating holidays

Employee discount programs

Performance bonuses

Job summary

HMM America Shipping Agency is seeking a General Affairs Supervisor to lead administrative operations, facilities coordination, and workplace services for the U.S. headquarters and remote offices. You will drive efficiency, vendor management, and cost control across multiple sites while maintaining a safe and productive work environment.

The role emphasizes employee experience, compliance, and proactive leadership, with travel up to 15% to support campuses and partners across North America.

Qualifications

• Bachelor’s degree in business administration or related field.
• 5+ years of experience in office management or facilities management.
• Strong leadership and communication skills.

Responsibilities

• Administrative operations for U.S. headquarters and remote offices.
• Facilities and workplace management across North America locations.
• Enhance employee experience and workplace programs.
• Ensure risk & compliance, safety standards, and audit support.

Skills

Operational efficiency

Vendor negotiation

Budgeting

Problem solving

Multitasking

Attention to detail

Education

Bachelor’s degree in Business Administration/Operations

Job description

At HMM, we’re not just a global leader in integrated logistics and shipping—we’re shaping the future of maritime transport. With a diverse fleet and extensive global network, we deliver customized, sustainable solutions that create value for our customers. Our vision to be #1 in customer trust, employee satisfaction, and green shipping sets us apart from competitors. We offer competitive compensation, career development opportunities, and a work culture that blends autonomy with strategic support. Join us in driving innovation, sustainability, and success across the shipping and logistics industry.

Why HMM?

• Impactful Work: Be part of a company that shapes the global supply chain while contributing to economic, environmental, and social growth. At HMM, you’ll have the opportunity to work with a company committed to being #1 in customer trust, employee satisfaction, and green shipping.
• Career Growth: We are dedicated to your development. With mentorship, cross-department training, and career advancement opportunities, HMM invests in your success and professional growth.
• Collaborative Culture: Enjoy a dynamic work environment that fosters autonomy while providing continuous support and guidance from leadership to ensure your success and personal development.
• Competitive Benefits: HMM offers competitive compensation packages, health benefits, performance bonuses, 401K, and employee discount programs to support your well-being.
• Work-Life Balance: We believe in maintaining a healthy balance. Our generous vacation and floating holidays give you the flexibility to recharge and maintain a fulfilling life outside of work.

At HMM, we’re not just a global leader in integrated logistics and shipping—we’re shaping the future of maritime transport. With a diverse fleet and extensive global network, we deliver customized, sustainable solutions that create value for our customers. Our vision to be #1 in customer trust, employee satisfaction, and green shipping sets us apart from competitors. We offer competitive compensation, career development opportunities, and a work culture that blends autonomy with strategic support. Join us in driving innovation, sustainability, and success across the shipping and logistics industry.

Why HMM?

• Impactful Work: Be part of a company that shapes the global supply chain while contributing to economic, environmental, and social growth. At HMM, you’ll have the opportunity to work with a company committed to being #1 in customer trust, employee satisfaction, and green shipping.
• Career Growth: We are dedicated to your development. With mentorship, cross-department training, and career advancement opportunities, HMM invests in your success and professional growth.
• Collaborative Culture: Enjoy a dynamic work environment that fosters autonomy while providing continuous support and guidance from leadership to ensure your success and personal development.
• Competitive Benefits: HMM offers competitive compensation packages, health benefits, performance bonuses, 401K, and employee discount programs to support your well-being.
• Work-Life Balance: We believe in maintaining a healthy balance. Our generous vacation and floating holidays give you the flexibility to recharge and maintain a fulfilling life outside of work.

GENERAL POSITION OVERVIEW

The General Affairs Supervisor is responsible for ensuring the smooth, efficient, and professional operation of the U.S. headquarters and remote offices. This role oversees facilities management, workplace services, and administrative processes, creating a productive, safe, and well-organized work environment that supports employees and business objectives. This position combines elements of office management, facilities coordination, and operational administration, requiring a proactive leader who can manage multiple priorities across locations.

ESSENTIAL JOB FUNCTIONS/DUTIES

• Administrative Operations. Develop, implement, and improve administrative processes and systems for U.S. headquarters, customer support center, and remote sales offices. Manage office budgets, track expenses, and optimize operational costs. Oversee procurement of office supplies, equipment and services.
• Facilities & Workplace Management. Source, negotiate, and manage contracts with building management, external vendors, and service providers across all nine North America locations. Plan and execute office moves, expansions, and space optimization initiatives. Maintain workplace standards, ensuring a clean, safe and functional environment.
• Employee Experience. Create a positive and engaging workplace environment that enhances employee productivity. Lead workplace initiatives, events, and programs that support company culture. Address employee requests and concerns related to the workplace.
• Risk & Compliance. Ensure adherence to workplace safety standards and emergency preparedness plans. Manage incident reporting and resolution related to facilities or administration. Support audits and compliance reviews as needed.
• Performs other duties as assigned.

QUALIFICATIONSESSENTIAL SKILLS, KNOWLEDGE, AND ABILITIES

• Operational efficiency and process improvement
• Vendor negotiation and relationship management
• Budgeting and financial oversight
• Problem-solving and decision-making
• Multitasking and prioritization in a dynamic environment
• Strong attention to detail and follow-through

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Operations Management, or related field (or equivalent experience)
• 5+ years of experience in office management, workplace operations, or facilities management

ENVIRONMENT / EQUIPMENT / PHYSICAL DEMANDS

• Work performed in an office environment where the noise level is moderate. Regularly required to stand, sit, and walk around the office. Frequently required to work on a computer. Occasionally required to use force to lift, push and pull up to 20 pounds.
• Travel up to 15% may be required.

Join HMM and navigate the future of shipping and logistics, where you’ll grow alongside an industry leader committed to sustainability, innovation, and excellence.

About HMM America Shipping Agency:

HMM is a leading global shipping company operating over 130 state-of-the-art vessels encompassing more than 50 sea routes to over 100 ports of call. HMM strategically collaborates with customers to develop customized supply chain solutions for dry, refrigerated, and other specialized cargo.

HMM is currently ranked in the Top 8 global ocean carriers in terms of service network and market capacity. HMM has formed a global business network of vessels, terminals, railroads, trucks, and offices around the world. HMM is highly regarded as one of the world's top integrated logistics companies with a commitment to operational excellence by our team of industry professionals and state-of-the-art technology.

Additional Details:

The pay range listed for this position is the anticipated starting salary or wage range, and the final offered rate will be based on individual merit and the relative compensation of employees in similar positions. HMM employee benefits include highly subsidized individual and family insurance coverage (medical, dental and vision), term life and disability insurance, 401(k) employer matching contributions, paid holidays, and up to 10 vacation days and six sick days in the first year.

HMM provides equal employment opportunities without regard to race, color, religion, sex, national origin, disability, or other legally protected characteristics. We will consider qualified applicants with criminal histories in a manner consistent with legal requirements. HMM participates in the E-Verify program.