General Accounting Analyst - Fiscal Analyst 1 - Permanent - *10479-24

Messiah College; Olympia (WA); On-site; USD 60,000 - 80,000; Full time

Job description

General Accounting Analyst - Fiscal Analyst 1 - Permanent - *10479-24

Working Title: General Accounting Analyst
Classification: Fiscal Analyst 1
Job Status: Full-Time/Permanent
WDFW Program: Financial Services Program – General Accounting
Duty Station: Olympia, Washington – Thurston County
*Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.

Responsibilities:

1. Timely and accurate deposit of all non-license revenue received by WDFW in compliance with statewide rules and regulations for the daily deposit and receipting requirements.
   • Ensure the timely and accurate deposit of all non-licensing revenue received by WDFW in compliance with daily deposit OST requirements, including federal, state, local government, and private accounts.
   • Receive and deposit Interagency Payments (IAP’s).
2. Support Fiscal Analyst staff in the issuance and daily maintenance of fleet credit cards.
   • Provide support in the daily maintenance (order, issue, cancel, transfer) of agency fleet credit cards.
   • Provide customer support to WDFW employees by utilizing the Comdata online systems for credit card overrides, lockouts, driver ID numbers, lost or stolen credit cards, increase dollar limits, and transaction details.
3. Provide support for Fiscal Office units such as Payables, Payroll, Accounts Receivable Accounting.
   • Assist in the processing of purchase card log distributions and vendor payments by reviewing, analyzing, and auditing disbursements.
   • Provide support in ensuring the timely and accurate processing of assigned agency vendor payments and P-cards.
4. Provide support in the AFRS Verification and Upload process.
   • Perform uploading of JV’s and CJ’s per OFM required guidelines.
   • Verify the upload for accuracy of dollar amount on batch header, review any errors in AFRS, and seek help when corrections are necessary.
5. Provide support in reconciling AFRS daily transactions, P-card transactions, and non-license revenue suspense accounts.
   • Provide support in analyzing AFRS daily transactions, P-card transactions, and non-licensing revenue suspense accounts.
   • Assist in preparing JV and CJ corrections for discrepancies related to revenue and expenditure transactions.
6. Assist in the auditing of payroll revised timesheets and agency fleet credit card receipts.
   • Provide support in verifying certification has been authorized by the employee for the submission of their timesheet.
   • Provide support in reconciling agency credit card transactions against receipts provided from field staff.

Working Conditions:
Work setting: This is an office-based position.
Schedule: Typically, Monday – Friday, 40 hours/week between core business hours of 7:00 AM - 5:00 PM. Limited leave approved between July and September due to fiscal/biennial closeout.
Customer service: Large amount of communication with field and office staff via phone, e-mail and in person. Timely responses to inquiries are expected.

QUALIFICATIONS:

Required Qualifications:
Associate degree in business, public administration, accounting, economics, statistics, or relevant field.
Or
One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.
Or
Six (6) months experience as a Fiscal Technician.

Preferred Qualifications:

• Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
• Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
• Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
• Capability to multi-task with frequent interruptions in a fast-paced office while still meeting deadlines.
• Ability to handle the public’s money when processing financial transactions responsibly and accurately.
• Knowledge of effective communication processes with internal and external customers.
• Ability to work in a team environment, including collaborative problem solving.
• Ability to prioritize a workload to produce timely and accurate work products.
• Ability to exhibit integrity, honesty, and to maintain confidentiality.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred).
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

SUPPLEMENTAL INFORMATION:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

Union - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).

Veteran and Military Spouse Preference Notice: Per RCW 73.16.010, Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.

Diversity, Equity, and Inclusion Employer: As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.