Gen AI / VFX Coordinator, US Series VFX Department

Workman Labs; Culver City (CA); On-site; USD 36,000 - 65,000; Full time

Job summary

Workman Labs in Culver City, CA seeks a VFX Coordinator to support US Series Gen AI and VFX Executives, coordinating calendars, meetings, and vendor relationships from development through final delivery.

You will manage tools and vendors, track notes and reels, and ensure milestones, security, and legal approvals are met, while advancing Gen AI VFX workflows across shows.

Qualifications

• 3+ years as a VFX or on-set Production Coordinator.
• Familiar with Gen AI tools and workflows.
• Strong organizational and note-taking skills.
• Experience coordinating schedules and stakeholders.
• Understanding of VFX production processes.

Responsibilities

• Manage daily/weekly/monthly schedules for US Series Gen AI & VFX Executives.
• Organize meetings with external AI companies, tool developers, and internal stakeholders.
• Maintain VFX AI tool and vendor records in internal database.
• Track notes, media, and reels; assist with before/after reels and presentations.
• Maintain Gen AI checklists for milestones (security, tool, legal approvals).
• Assist in breakdown of scripted materials to determine scope of VFX.
• Support all aspects of VFX production from development to final delivery.
• Liaise between vendors, crew, and internal teams; track schedules.
• Facilitate Gen AI VFX reviews with creative teams and relay feedback.
• Prepare bid packages for vendors and coordinate bidding.
• Coordinate kick-off calls and ensure studio guidelines.
• Work with Gen AI Executives on initiatives like final pixel VFX and previz.

Skills

Calendar management

Meeting scheduling

Note-taking

Interpersonal skills

Confidentiality

Tools

Kling

Seedance

Gemini Flash

GPT Image 2

ComfyUI

Runway

Magnific

Shotgrid

Movie Magic Budgeting

FileMaker

PIX

Cinesync

Tableau

RV

Flow Capture

Job description

Supports Amazon MGM Studios' US Series VFX executives on generative AI workflows, from AI vendor and tool tracking to coordinating AI VFX and previz work across shows from development through final delivery.

$26 – $47 / hour

Location

Culver City, CA

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Seniority

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What you'll do

Responsibilities

• Manage daily, weekly, and monthly schedules for US Series Gen AI & VFX Executives and assist with reporting up to the Director of Visual Effects for US Series
• Organize meetings with external AI companies, tool developers, and AI vendors, as well as internal stakeholders
• Keep VFX-related AI tool and vendor records updated in an internal database referencing global AI vendors, their Gen AI capabilities, and studio and show level counterparts
• Track creative notes, reference material, media files, and delivered versions of AI VFX/previz material; assist with preparing before-and-after reels and presentations
• Maintain a Gen AI checklist for each show to ensure milestones are met: security approvals, tool approvals, legal Gen AI use-case approvals, and stakeholder alignment
• Assist in the breakdown of scripted materials to determine scope of visual effects with a Gen AI focus
• Support all aspects of VFX production from development and pre-production through final delivery
• Liaise between vendors, crew, and internal teams; track and manage VFX schedules and keep stakeholders apprised of status
• Facilitate Gen AI VFX reviews with creative teams and relay feedback
• Prepare bid packages for vendor partners and coordinate the bidding process, including Aspera accounts, project materials, bid templates, and bid briefs
• Coordinate kick-off calls with development for each project and ensure shows follow studio guidelines and procedures
• Work with key Gen AI Executives on initiatives such as final pixel VFX, previz, and concept art & design

What you'll need

Experience

• 3+ years of experience as a VFX Coordinator or on-set Production Coordinator
• Awareness and understanding of Gen AI tools such as Kling, Seedance, Gemini Flash, GPT Image 2, ComfyUI, Runway, and Magnific
• Understanding of foundational concepts related to machine learning and generative AI
• Excellent organizational skills: calendar management, meeting scheduling, and note-taking
• Understanding of the visual effects process and basic VFX principles, workflow, and terminology
• Knowledge of creative, production, and post-production processes and digital audio/video file formats
• Working knowledge of outside VFX and virtual production facilities and freelance talent
• Familiarity with production and post software such as Shotgrid, Movie Magic Budgeting, FileMaker, PIX, Cinesync, Tableau, RV, and Flow Capture
• Preferred: 5+ years of VFX experience
• Preferred: direct experience creating visual content with Gen AI tools
• Preferred: strong interpersonal skills with a high degree of sensitivity for confidentiality