Garage Associate-Clerical

OSTTRA Group; Amarillo (TX); On-site; USD 19,000 - 30,000; Full time

Job summary

Ben E. Keith Company is seeking a Garage Associate to support our Fleet Maintenance operation. You will organize and inventory parts, run parts, perform light mechanical duties, fuel and wash trucks, and maintain garage sanitation.

You will also handle shop work orders, communicate purchase orders, reconcile invoices, and prepare monthly fuel usage reports. The role requires attention to detail and organization in a fast-paced environment.

Qualifications

• Two years of experience working in a clerical environment with equivalent duties.
• Fleet Shop experience preferred.
• Must be very detail-oriented and highly organized.
• Must be a self-starter, able to work in a fast paced environment
• Must be proficient with personal computer and Microsoft Office
• Ability to work with confidential information/material
• Solid interpersonal skills
• Enthusiastic self-starter
• Ability to receive and follow directions
• Ability to multi-task
• Good communication skills
• Customer-focused
• Strong attention to detail
• Excellent work ethic
• Professional communication skills, excellent telephone etiquette
• Must be a self-starter, able to work in a fast-paced environment and schedule workload

Responsibilities

• Maintain organization and inventory of parts in the garage.
• Process shop work orders in Fleet Maintenance System (Dossier).
• Assign and communicate purchase orders for outside service and/or equipment parts.
• Request and obtain billing invoices from vendors and reconcile them.
• Prepare monthly fuel usage reports.
• Order or discontinue Vehicle Toll Tags.

Skills

Clerical experience

Fleet shop experience

Microsoft Office

Detail-oriented

Highly organized

Confidential information handling

Interpersonal skills

Self-starter

Multi-tasking

Communication skills

Education

High School Diploma or GED

Tools

Dossier Fleet Maintenance System

Job description

At Ben E. Keith Company, our legacy is strong—and our future is even stronger.

For more than a century, we’ve been leaders in fine food and premium beverage distribution, known for delivering excellence and building lasting partnerships. Today, our Food Division spans multiple states, and our Beverage Division brings top beverage brands to communities across Texas.

But what truly sets us apart is our commitment to people. We invest in our employees, empower growth, and create opportunities to make an impact—because when our people succeed, so do our customers and our business. Since 1906, that’s been our promise.

The Garage Associate will provide clerical assistance -will be responsible for organization and inventory of parts. Running of parts. Light mechanical duties. Fueling. Washing of trucks. Garage sanitation duties.

• Ensure assigned duties are accomplished accurately and in a timely fashion.
• Follow up on all open items to ensure timely resolution.
• Keep manager/supervisor informed of any issues which could affect business.
• Maintain complete and accurate account of assigned reports.
• Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager.
• Process shop work orders in Fleet Maintenance System (Dossier)
• Assign and communicate purchase orders for outside service and/or equipment parts
• Request and obtain billing invoices from vendors
• Reconcile billing invoices by vendor
• Prepare monthly fuel usage reports
• Order or discontinue Vehicle Toll Tags

Job Qualifications

• Two years of experience working in a clerical environment with equivalent duties.
• Fleet Shop experience preferred.
• Must be very detail-oriented and highly organized.
• Must be a self-starter, able to work in a fast paced environment
• Must be proficient with personal computer and Microsoft Office
• Ability to work with confidential information/material
• Solid interpersonal skills
• Enthusiastic self-starter
• Ability to receive and follow directions
• Ability to multi-task
• Good communication skills
• Customer-focused
• Strong attention to detail
• Excellent work ethic
• Professional communication skills, excellent telephone etiquette
• Must be a self-starter, able to work in a fast-paced environment and schedule workload
• High School Diploma or GED required

Driver safety is important to Ben E. Keith. We use dash cameras which leverage artificial intelligence to recognize safe driving, capture safety events and improve driver safety performance. The videos are also used to exonerate drivers in accidents. All drivers sign a driver consent form upon hire to confirm their understanding.

We offer employees the opportunity to make a meaningful impact in collaborative, results-driven environments supported by competitive benefits, including:

• Medical, Dental, Vision & Life Insurance
• 401(k) with Company Match + 100% Company-Paid Profit Sharing
• Paid Time Off & Holidays
• Wellness, EAP & Educational Assistance

At Ben E. Keith, we value a diverse and inclusive workforce where different perspectives drive better decisions and innovation. We are an Equal Employment Opportunity and Affirmative Action employer and a VEVRAA Federal Contractor, considering all qualified applicants, including minorities, females, veterans, and individuals with disabilities.