G/FORE Executive Assistant

G/FORE; Los Angeles (CA); On-site; USD 100,000 - 115,000; Full time

Job summary

A leading company in the apparel and fashion industry is seeking an Executive Assistant to support the CEO and Chief Creative Officer at their Los Angeles headquarters. This role involves administrative duties, calendar management, event coordination, and maintaining office operations, requiring a professional with strong communication skills and a high level of discretion.

Qualifications

• 5+ years of experience in an Executive Assistant role.
• Proficiency with MS Office required.
• Bachelor's or Associate's degree in a related field.

Responsibilities

• Assist CEO and Chief Creative Officer with administrative tasks.
• Manage corporate travel and meeting arrangements.
• Handle confidential information with discretion.

Skills

Organizational Skills

Communication

Interpersonal Skills

Time Management

Confidentiality

Education

Bachelor’s or Associate’s degree

Tools

MS Office

Job description

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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

About G/Fore

Born in Los Angeles but bred with a global perspective, G/FORE was conceptualized with a passion for modern design combined with a love of golf. Distinguished by our attention to detail, sophisticated ease, playful nature, youthful energy, and sense of humor. We consistently strive to make a powerful and colourful impact on our favourite game. We take inspiration from art, architecture, modern design, and colourful narratives. Our intent is to disrupt the industry without being disrespectful to the sport and its rich traditions.

This role will serve as the Executive Assistant to the G/FORE CEO and Chief Creative Officer at our G/FORE LA office headquarters. The main function is to assist the G/FORE CEO and the Chief Creative Officer in administrative day-to-day support and to serve as the point person for office managerial duties including maintenance, mailing, supplies, events coordination, and errands. The ideal candidate will be responsible for streamlining daily administrative duties, managing schedules, and facilitating effective communication across the organization. This role requires a high level of discretion and professionalism as you will be handling confidential information and assisting in critical decision-making processes.

This position is located in Westwood, CA and would require you to be in office.

Essential Functions

Executive Assistant

• Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
• Handles day to day calendar management
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Ability to communicate with c-suite level and high-profile individuals and have strong level of confidentiality and discretion
• Handle confidential and sensitive information with care
• Helps to prepare presentations as needed
  
  

Front Office & Office Management

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Maintains security by following procedures; issuing visitor badges
• Documents and properly distributes all incoming mail and packages
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Manage general facility maintenance needs and serve as point person for overseeing vendors for housekeeping of office facilities
• Assist with event coordination for company outings, parties, meals, and events
• Partner with HR to maintain office policies as necessary
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Manage relationships with vendors and service providers ensuring all deadlines and invoices are handled appropriately
• Work with donations of product with various charities
  
  

Competencies

• Should have excellent organizational skills
• Proficiency with MS Office
• Should have good written and verbal communication and interpersonal skills
• Should possess the capability of following orders and completing the same in the assigned time
• Ability to efficiently coordinate workings with internal workers of the company
• Ability to efficiently manage time and meet all deadlines
• Must be flexible as challenges present themselves
  
  

Desired Education And Experience

• Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
• 5+ years of experience in an EA role.
• Experience using Blue Cherry, a plus
  
  

Salary up to $100,000 + bonus

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Apparel & Fashion

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