fy25 - 26 Elementary Clerk

Oklahoma City Public Schools; Oklahoma City (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

An established educational institution is seeking a dedicated Secretary/Clerical staff member to provide essential clerical support at a vibrant elementary school. This role involves managing office tasks, greeting visitors, and maintaining effective communication with students and parents. The ideal candidate will possess a strong knowledge of office procedures, excellent communication skills, and proficiency in computer applications. Join a dynamic team where your contributions will directly impact the educational experience of students and support the school community in achieving its goals.

Qualifications

• High school diploma or GED required plus an Associates degree or higher.
• Good knowledge of office terminology and procedures.
• Ability to use computer applications for various tasks.

Responsibilities

• Provides clerical support to school administration.
• Prepares daily absentee bulletins and suspension lists.
• Contacts parents of students with unexcused absences.

Skills

Office Terminology

Communication Skills

Clerical Support

Computer Applications

Customer Service

Education

High School Diploma or GED

Associates Degree or Higher

Completed 48 Credit Hours

Tools

Microsoft Office Suite

Job description

Position Type:
Secretary/Clerical (School Sites)/ Elementary Clerk

Date Posted:
5/6/2025

Location:
Adelaide Lee Elementary School

Provides a variety of clerical support to the school administration.

Provides admittance slips to students late for class and take calls from parents of students that are absent.

Takes telephone messages for teachers and students, and greet parents and visitors who come to the school office.

Prepares and types daily absentee bulletins, suspension lists, and unexcused absence lists; check students in and out of school for absences during the school day.

Prepares office calls slips and send to rooms for students needed in the office; type out DO NOT ADMIT list at end of day and provide to teachers.

Contacts parents of students with unexcused absences; operate switch board or communication system, as needed; and file student class schedules. ? Performs other duties as assigned.

High school diploma or GED required PLUS one of the following o Associates degree or higher

• Completed at least two (2) years (48 credit hours) of study at an institution of higher education o Passed the OGET
• Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)

Completed at least two (2) years (48 credit hours) of study at an institution of higher education o Passed the OGET

Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)

Good knowledge of office terminology, procedures and equipment.

Working knowledge of computer software applications to produce various formats, such as correspondence and reports.

Ability to understand and carry out oral and written instructions.

Ability to establish and maintain effective working relationships with students, parents and school personnel.

Excellent verbal and written communication skills.

Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).

Accuracy; discretion; tact; courtesy; good judgment; reliability.

Able to sit and stand for extended periods of time

Exhibit manual dexterity to enter data into a computer

Able to see and read a computer screen and printed material with or without vision aids

Hear and understand speech at normal levels, outdoors and on the telephone

Speak in audible tones so that others may understand clearly

Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach

Duties are normally performed in an office environment.

The noise level in the work environment is usually moderate.

Reports To: Building Administrator
FSLA Status: Non-Exempt
Compensation: 122 (Salary determined by experience)
Work Days: 196
FTE: 7.5 hours per day
Elementary Clerk
Position Summary:
Perform clerical work related to a specific role in an office or department. Positions require filing, recording, disbursing or retrieving of information. Non routine phases of work are referred to the supervisor for advice and directions; and determinations are usually based on clearly defined procedures or instructions.

Essential Duties:

• Provides a variety of clerical support to the school administration.
• Provides admittance slips to students late for class and take calls from parents of students that are absent.
• Takes telephone messages for teachers and students, and greet parents and visitors who come to the school office.
• Prepares and types daily absentee bulletins, suspension lists, and unexcused absence lists; check students in and out of school for absences during the school day.
• Prepares office calls slips and send to rooms for students needed in the office; type out DO NOT ADMIT list at end of day and provide to teachers.
• Contacts parents of students with unexcused absences; operate switch board or communication system, as needed; and file student class schedules. ? Performs other duties as assigned.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High school diploma or GED required PLUS one of the following o Associates degree or higher
  • Completed at least two (2) years (48 credit hours) of study at an institution of higher education o Passed the OGET
  • Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)
• Good knowledge of office terminology, procedures and equipment.
• Working knowledge of computer software applications to produce various formats, such as correspondence and reports.
• Ability to understand and carry out oral and written instructions.
• Ability to establish and maintain effective working relationships with students, parents and school personnel.
• Excellent verbal and written communication skills.
• Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).
• Accuracy; discretion; tact; courtesy; good judgment; reliability.

Working Conditions and Physical Requirements:

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Able to sit and stand for extended periods of time
• Exhibit manual dexterity to enter data into a computer
• Able to see and read a computer screen and printed material with or without vision aids
• Hear and understand speech at normal levels, outdoors and on the telephone
• Speak in audible tones so that others may understand clearly
• Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach
• Duties are normally performed in an office environment.
• The noise level in the work environment is usually moderate.

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.