Future Opening: PT Administrative Assistant- MER

MER Service Corp; Montauk (NY); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Generous benefits

Training programs

Career growth

Career path and stability

Job summary

MER Service Corp. seeks a part-time Administrative Assistant in Montauk, NY, to join a family-run energy services group.

Training will begin in November for a temporary-to-possible-permanent role through April, with potential for continued employment either part-time or full-time based on performance. Responsibilities include answering phones, scheduling, preparing deposits, invoicing, light bookkeeping, and ensuring smooth office operations.

Qualifications

• Computer literacy and proficiency with Microsoft Office, G Suite, Adobe Acrobat, Chrome and email.
• Excellent verbal and written communications skills in English.
• Cash handling and counting experience; office inventory and supply management.

Responsibilities

• Answers phone calls, schedules appointments and supports customers.
• Exhibits polite and professional communication via phone, email, and mail.
• Provides administrative support to ensure efficient operation of office.
• Performs filing, typing, copying, shredding, scanning, organizing and related tasks.
• Counts cash drawers, prepares deposits, creates invoices, processes mailings and reminders, light bookkeeping and reports.
• Supports team with ongoing projects and new ventures.
• Maintains office equipment through preventive maintenance and inventory checks.

Skills

Computer literacy

Typing

Microsoft Office

G Suite

Adobe Acrobat

Chrome & Email

Professionalism

Punctuality

Organization

Cash handling

Verbal & written communication

Office inventory & supply management

Equipment PMs

Unfamiliar software

Tools

QuickBooks

Square Register

Job description

Future Opening: PT Administrative Assistant- MER

Administrative Assistant

Join our busy office! We are a family owned & operated group of energy related businesses in Montauk, NY. Our small office processes daily work for our 6 core companies. One of our beloved office employees is growing her family and we need a temporary replacement. We are looking to hire and begin training someone in November, with full time employment through April at the earliest. We are always growing and there will be potential for continued employment, either part time or full time depending on performance. We will train you to do all the tasks that are necessary for the job. Certain administrative skills and experience are required.

Job Responsibilities:

• Answers phone calls, schedules appointments and supports customers.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, shredding, scanning, organizing, etc.
• Completes daily, weekly & monthly processes such as counting cash drawers, preparing deposits, creating invoices, processing mailings, email blasts, customer reminders, light bookkeeping & filling in reports.
• Supports team by performing tasks related to ongoing projects & new ventures.
• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information to managers and owners by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, ordering & requesting necessary items leaving adequate lead time.
• Contributes to team effort by accomplishing related additional tasks as needed.

Work Hours & Benefits

Schedule is 5 days a week, with one weekday and one weekend day off.

Work Schedule: Monday, Tuesday, Thursday, Friday, Saturday 8am-4:30pm. Reasonable accommodations can be made for individuals who need to make it to a restaurant by a certain time for a night job, or similar situation. The Wednesday off could be traded for Thursday off if that works better.

Necessary Skills and Qualifications

• Computer Literacy, Typing, Proficiency with Microsoft Office, G Suite, Adobe Acrobat, Chrome & Email
• Professionalism, Punctuality, Organization
• Cash handling and counting
• Excellent verbal & written communications skills in English
• Office Inventory & Supply Management, Equipment PMs, etc.
• Ability to pick up & use unfamiliar software systems.

Additional Skills that Are a Plus

• Any knowledge or experience in the construction industry
• Any Experience with Quickbooks
• Any Experience with Square Register & POS
• Any Experience with C Store Office, Ignite, Ignite Mobile, ProKeep, or Silent Passenger

Compensation: $20.00 - $25.00 per hour

Welcome to Marshall’s! We are a family owned & operated business in Montauk, NY. Our grandfather began the business in 1937 with a taxi stand and gas station. Three generations later, we now offer installations, repairs & maintenance on Plumbing, Heating, Air Conditioning, Commercial Refrigeration & Commercial Appliances. We also provide home heating oil and propane gas delivery to residential and commercial customers. Our gas station offers premium Mobil gasoline, diesel & kerosene at the pumps, and our convenience store is just 2 blocks from the beach, offering snacks, drinks, health & beauty aids, ice cream, fine cigars & an ATM machine. Our vehicle maintenance and repair shop takes appointments for NY State inspections and regularly repairs gasoline & diesel vehicles. We offer flatbed & beach recovery towing services. We are available for emergencies around the clock. At Marshall’s, the family work alongside the employees and we are expanding our team to best service the residents and businesses in our area. We offer a generous benefit package for full time, year-round employees and are always willing to train the right person. Many of our staff have stayed with us and built careers here, remaining in our employ for more than 50 years! Although we may not always be hiring for the position you desire, we are always happy to hear from prospective employees. If you are a responsible and honest person who pays attention to detail and is a hard worker, we want to hear from you! We can offer you consistency, a steady paycheck, growth opportunities, training programs, benefits, and a career path where you will constantly be learning & staying on the cutting edge of technology.