Furniture Project Specialist

Stores; Dallas (TX); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The ODPGroup is seeking a Furniture Project Specialist for a hybrid role based in the US. You will coordinate furniture projects from planning through installation, aligning internal and subcontracted resources, and ensuring timely delivery.

Responsibilities include maintaining project records, managing installation schedules, and communicating status to sales and clients. Prior experience in construction or project management is required; travel and a valid driver’s license are expected.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3–5 years project management experience preferred.
• Knowledge of construction or project management principles.
• LEED certification a plus.

Responsibilities

• Act as point-of-contact throughout project process and coordinate resources.
• Maintain complete project records including plans, budgets and schedules.
• Assist in planning, design meetings and proposals for furniture projects.
• Monitor installation activities and coordinate with contractors and vendors.

Skills

Project coordination

AutoCAD

Stakeholder communication

Budget management

Installation management

Vendor coordination

Travel 50-75%

Driver's license

Team leadership

Education

Bachelor's degree or equivalent

Project Management or Design background

3+ years experience

LEED certification a plus

Tools

AutoCAD

MS Office

MS Project / PM software

Job description

This will be a hybrid position. To be considered, candidates must be local to Grand Prairie, TX or Itasca, IL and available to work in the local office four days per week (Monday–Thursday) and remote one day per week (Friday).

The Furniture Project Specialist is responsible for all projects that require some level of coordination or other factors deemed necessary to require dedicated project management. This position will handle a variety of sized projects and can span all activities of supporting a project (i.e. product selection, product specification, applying appropriate discounting, preparing proposals, order entry, order management,installation management and punch list resolution).

This position will work very closely with the Furniture Seller and Project Coordinator or may need to work independently to ensure the customer’s needs are meet. This position has wide latitude for independent judgment and is highly-skilled with extensive proficiency.

Primary Responsibilities:

• Act as point-of-contact throughout project process. Align appropriate internal and/or subcontracted resources to accomplish the work. Schedule and coordinate all installation activities with sub-contractors and building resources. Review furniture installation plans with each contractor. Interface with appropriate parties to monitor product orders and schedule teardown of existing furniture, if required, to ensure timely delivery and installation. Provide customer service. Clearly convey accurate, thorough or relevant information related to status updates, problems and customer issues to sales team in a timely manner.
• Maintain complete and accurate record of the entire project (project folder) including approved plans, budgets and schedules, correspondences, product orders and acknowledgements, delivery tickets, labor timesheets, and subcontractor invoices. Execute and adhere to project timelines including order entry, production schedules, delivery and installation, and problem resolution. Communicate project status throughout the sales process. Identify project issues and provide cost effective solutions to insure project completion while minimizing gross profit erosion. Manage and monitor the furniture ordering process from ordering acknowledgements; creating all installation packets and forwarding to installation contractors; updating installation schedule dates; identifying back charges; managing punch lists; initiating the claims process for warranty issues; and tracking proof of deliveries.
• Participate in project planning and design meetings including internal detailed furniture design meetings and provide input as appropriate. Review final furniture plans along with designer for accuracy and completeness as related to request for proposal (RFP) information and/or site conditions. Assist with developing a furniture package in response to RFP. Participate in client presentation meetings and explain the project manager role throughout the projects duration. Develop a relationship with the client through consistent communication throughout the project gaining the client’s confidence in the team’s ability to fulfill client expectations. Research, craft and assemble all proposals and bids targeted to the customers’ needs and requirements by collaborating with the sales team and OfficeMax subject matter experts. Proposals and bids may include pricing, discounts, installation cost.
• Monitor job-site throughout delivery and installation phases by communicating closely with onsite contacts. Attend construction meetings and provide information to general contractor to insure site readiness. Work with manufacturer’s reps, warehouse staff, and internal team to resolve any problems in a timely manner. Schedule use of service elevators, loading docks, and parking facilities, and coordinate building access with appropriate building managers. Maintain a working knowledge of all OM Workspace preferred vendor products with the ability to offer immediate solutions to resolve unexpected site issues.

Education and Experience:

• Level of Formal Education: Bachelor's degree or equivalent experience
• Area of Study: Project Management or Design
• Minimum Years of Experience: 3
• Type of Experience:
  • This position requires knowledge of construction or project management acquired through formal education, or 3 – 5 years on-the-job application.
  • Equivalent to a Bachelor’s degree in business administration or interior design.
• Special Certifications: Project management, safety training, and/or LEED certification a plus
• Technical Competencies & Information Systems:
  • Ability to navigate through AutoCAD drawings with various viewer software packages (e.g. TrueView).
  • Ability to read and interpret floor plans, blueprints and installation drawings.
  • Analytical and problem solving skills.
  • Organizational & Project Mgt skills.
  • Working knowledge of all preferred vendor products (e.g., Teknion).
• Skills & Abilities:
  • Written and verbal communication skills with the ability to influence multiple stakeholders at all levels of the organization
  • Ability to develop and sustain productive customer relationships.
  • Ability to lead and engage a work team to deliver results and achieve project objectives in a timely manner.
  • Ability to identify project and sales opportunities to drive company revenue.
  • Ability to travel within a given market or geography 50-75%, additional travel outside market will be required when projects warrants.
  • Must be able to work in all-weather conditions and in a safety sensitive work environment.
  • Must be able to perform work in construction environments.
  • Must have a valid driver’s license and own transportation.
  • Familiarity with all phases of commercial furniture projects for scheduling purposes.
• Personal Attributes & Other/Preferred:
  • Microsoft Excel, Word, and Outlook
  • Microsoft PowerPoint and Project a plus
  • Must be personable and presentable at all times
  • Must be a self-starter and able to make own decisions in timely manner.
  • Able to take direction well and execute efficiently and effectively.
  • Flexible with respect to change initiatives.

About The ODPGroup:The ODPGroup, through its business entities ODP Business Solutions and Office Depot,is a leading provider of products,services, and technology solutionsthrough an integrated business-to-business (B2B) distribution platform and omnichannel presence, which includes world-class supply chain and distribution operations, dedicated sales professionals, online presence, and a network of Office Depot and OfficeMax retail stores.

Commitment to Safety:We are committed tomaintaininga safe and healthy work environment for ourCoworkers and our customers. AllCoworkers are expected to support our operational safety culture by working safely and addressing potential hazards or concerns.

Disclaimer:The above statements are intended to describe the general nature and level of work being performed byCoworkersassigned to this classification and are not intended to be a complete list of all responsibilities, duties and skillsrequired ofCoworkersso classified. Other duties may be assigned.

Pay, Benefits & Work Schedule:The company offers competitive salaries, a benefits package, which includes a401(k) and more, along with plenty of opportunities to move and grow within our organization!You may be eligible toparticipatein an incentive program, paidin accordance withthe IncentivePlanterms and conditions.

Equal Employment Opportunity:The company is committed toprovidingequal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.We will consider for employment qualified applicants with arrest and conviction recordspursuant totheCity & County of San Francisco Fair Chance Ordinance.

Application Deadline:The job posting will remain open for a minimum of 3 days and will expire once the position has beenfilled.