Fundraising & Programming Coordinator

Grant Cardone Enterprises; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with company match

Paid time off

Uncapped commission

Wellness program

Development resources

Job summary

Grant Cardone Foundation is seeking a high-energy, detail-driven Fundraising & Programming Coordinator who can execute at a high level and keep everything moving. This role sits at the intersection of fundraising, operations, and programming, supporting donor outreach, coordinating events, and handling day-to-day administrative work to keep fundraising and programming efforts running efficiently.

If you are someone who thrives on structure, accountability, and getting things done, this is your

Qualifications

• 2–5+ years of experience in coordination, fundraising, or sales support.
• Strong organizational and time management skills.
• Proven ability to manage scheduling, logistics, and multiple priorities.
• Comfortable handling administrative work while supporting revenue-generating efforts.
• Strong communication and follow-up skills.
• Detail-oriented with a high level of accountability.
• Experience with CRM systems preferred (HubSpot or similar).
• Experience supporting events or working in fast-paced environments preferred.

Responsibilities

• Manage calendars, scheduling, and logistics for donor meetings, internal meetings, partner meetings, and programming events.
• Coordinate communication between internal teams, leadership, and external partners.
• Track action items, follow-ups, and deadlines to ensure nothing falls through the cracks.
• Prepare materials for meetings, donor conversations, and programming events.
• Handle day-to-day administrative tasks that support fundraising operations.
• Research and identify prospective donors and support outreach efforts.
• Maintain and update donor pipeline activity within CRM and ensure timely follow-ups.
• Assist in planning and executing donor experiences, events, and programming.
• Draft MOUs and distribute documents for review and signature.

Skills

Coordination

Fundraising

Communication

Event coordination

Tools

HubSpot

Job description

The Grant Cardone Foundation is looking for ahigh-energy, detail-driven Fundraising & Programming Coordinatorwho can execute at a high level and keep everything moving.

This role sits at the intersection offundraising, operations, and programming. You will support donor outreach, coordinate events, manage scheduling, and handle the day-to-day administrative work that keeps fundraising & programming efforts running efficiently.

This is not a passive role. It requires someone who canstay organized under pressure, manage multiple moving pieces, and take ownership of executionwhile supporting revenue-generating & programming initiatives.

If you are someone who thrives on structure, accountability, and getting things done — this is your opportunity.

Key Responsibilities

Scheduling & Administrative Coordination

• Manage calendars, scheduling, and logistics for donor meetings, internal meetings, partner meetings, & programming events
• Coordinate communication between internal teams, leadership, and external partners
• Track action items, follow-ups, and deadlines to ensure nothing falls through the cracks
• Prepare materials for meetings, donor conversations, and programming events
• Handle day-to-day administrative tasks that support fundraising operations

Donor Outreach & Pipeline Support

• Research and identify prospective donors (individuals, corporations, foundations)
• Support outreach efforts including calls, emails, and follow-ups
• Maintain and update donor pipeline activity within CRM
• Ensure consistent follow-up and communication with donors and prospects
• Assist in moving prospects through the pipeline from initial contact to engagement

Donor experiences and private gatherings

• Manage guest lists, scheduling, confirmations, and on-site coordination
• Support ticket sales, sponsorship coordination, and attendee experience
• Ensure events are organized, on time, and executed at a high level
• Assist with post-event follow-up and donor engagement
• Prepare and distribute Donors donation receipts in a timely and accurate manner when requested

Programming Events Execution

• Serve as the primary liaison with Finance and Logistics teams to coordinate and oversee all orders and donation processes
• Coordinate and communicate with schools and nonprofit organizations to plan and execute events effectively
• Administer food and beverage contracts, including vendor coordination, communication management, and contract compliance
• Coordinate with the Web Development team to provide event photos for website updates and content uploads
• Draft Memorandums of Understanding (MOUs) and distribute documents for review and signature through PandaDoc

Partnership & Sponsorship Support

• Assist in identifying and coordinating corporate partnerships & sponsors
• Prepare outreach materials and track partnership deliverables
• Support communication with partners to ensure alignment and execution
• Help manage relationships and ensure commitments are fulfilled

Operations & CRM Management

• Maintain accurate and organized donor data in CRM systems
• Track outreach activity, engagement, and fundraising progress
• Support reporting on key metrics and pipeline activity
• Help create structure and consistency across fundraising processes
• Bring asales-oriented mindsetto fundraising efforts
• Support outbound efforts to drive event attendance and donor participation
• Assist in preparing materials that drive engagement and conversion
• Represent the Foundation professionally in donor and event interactions

What Success Looks Like

• Calendars, meetings, and events are tightly organized and run smoothly
• Follow-ups are consistent, timely, and never missed
• CRM data is accurate and up to date
• Events are executed at a high level with strong participation
• The fundraising team operates faster and more efficiently because of your support

Qualifications

• 2–5+ years of experience in coordination, fundraising, or sales support
• Strong organizational and time management skills
• Proven ability to manage scheduling, logistics, and multiple priorities
• Comfortable handling administrative work while supporting revenue-generating efforts
• Strong communication and follow-up skills
• Detail-oriented with a high level of accountability
• Experience with CRM systems preferred (HubSpot or similar)
• Experience supporting events or working in fast-paced environments preferred

Who You Are

• Highly organized— you keep everything structured and on track
• Execution-focused— you get things done without needing constant direction
• Detail-oriented— nothing slips through the cracks
• Responsive and reliable— people trust you to follow through
• Comfortable in a fast-paced environment— you can juggle multiple priorities

10X TOTAL REWARDS

• Medical, dental, and vision for employees and their dependents
• Paid Time Off policy that increases based on tenure with the company
• Employee Assistance Program through Mutual of Omaha
• 401k with company match
• Pet Insurance through MetLife for your 10X pets
• Company Paid Employee wellness initiatives through BeyondMed
• Professional Development through Continued Education: we provide team members complete access to our range of educational resources valued at over $250,000 in areas such as Sales, Operations, People, Finance and Marketing
• Uncapped Commission Potential: all team members have the opportunity to sell our Products/Services (and are trained on how to do so)

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Grant Cardone Enterprises recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.