Fund Operations Manager

Okcnp; Tulsa (OK); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

15 vacation days

12 sick days

12 paid holidays

Paid personal day

Medical

Dental and vision

Health savings account

Flexible spending account

401(k) match

Group life insurance

Disability

Parental leave

Sabbatical leave

Professional development

Job summary

Tulsa Housing Impact Fund (THIF) invites a strategic Fund Operations Manager to partner with the President, streamline operations, and drive execution across initiatives. This role coordinates boards, loan workflows, and cross-functional teams to ensure reporting and compliance across the fund’s capital stack.

Based in Tulsa, OK, the position focuses on governance support, performance tracking, and stakeholder engagement with a strong emphasis on organizational excellence and investor

Qualifications

• 5+ years in executive support, operations, or program management.
• Experience managing complex projects with multiple stakeholders.
• Strong organizational and systems-building skills.
• Experience supporting boards and governance structures.
• Excellent written and verbal communication for external reporting.
• Discretion, professionalism, and independent work in fast-paced environments.
• Proficiency with Microsoft Office, Google Workspace, Salesforce.

Responsibilities

• Serve as trusted partner to the President, managing priorities.
• Identify gaps and streamline processes to improve efficiency.
• Track initiatives, deadlines, deliverables, and follow-ups.
• Coordinate THIF’s internal operations and cross-functional alignment.
• Support governance via board and committee materials.
• Oversee loan pipeline and financial workflows.
• Prepare investor and grant reports and maintain reporting calendars.
• Coordinate scheduling, communications, and events.
• Engage with Tulsa-based partners and stakeholders.

Skills

Executive support

Operations

Project management

Stakeholder management

Governance support

Tools

Microsoft Office

Google Workspace

Salesforce

PM tools

Job description

About Tulsa Housing Impact Fund (THIF):

Tulsa Housing Impact Fund is dedicated to fostering equitable community and economic development through strategic housing investments. Our mission is to drive measurable impact by deploying capital, strengthening partnerships, and advancing initiatives that expand access to quality housing in Tulsa.

Position Overview:

This role goes beyond traditional administrative support. The Fund Operations Managerwill act as a strategic partner to the President, helping manage organizational priorities, streamline operations, and ensure execution across key initiatives.

This individual will play a central role in:

• Managing THIF’s internal operations
• Supporting board and committee governance
• Coordinating loan pipeline and financial workflows
• Overseeing compliance and reporting across THIF’s full capital stack (grants, philanthropic investments, and national capital investors)
• Driving accountability and follow-through across projects

Key Responsibilities:

Executive & Strategic Support

• Serve as a trusted partner to the President, helping manage priorities, decision-making, and organizational flow
• Proactively identify gaps, streamline processes, and improve operational efficiency
• Track key initiatives, ensuring deadlines, deliverables, and follow-ups are met

Operations Management

• Support day-to-day management of THIF operations, including internal coordination and cross-functional alignment
• Develop and maintain systems, workflows, and trackers for organizational activities
• Assist in implementing strategic initiatives and monitoring performance metrics

Board & Committee Management

• Coordinate all Board of Directors and committee meetings (scheduling, agendas, materials, minutes)
• Ensure timely preparation and distribution of board and committee materials
• Track action items and ensure follow-up on board and committee decisions
• Support governance compliance and documentation

Loan Pipeline & Program Management

• Help manage and track THIF’s loan pipeline from intake through closing
• Coordinate with internal staff, borrowers, and partners to ensure efficient deal flow

Financial, Capital Partner Compliance & Reporting

• Assist with financial management processes, including tracking budgets, expenditures, and reporting timelines
• Oversee compliance and reporting requirements across THIF’s full capital stack, including:
• National capital investors
• Local and national philanthropic partners
• Grant funding sources
• Coordinate and prepare investor, philanthropic, and grant reports, including financial performance, impact metrics, and program outcomes
• Maintain detailed reporting calendars to ensure all compliance deadlines, deliverables, and obligations are met across funding sources
• Serve as a coordination point between THIF, funders, investors, and partners to ensure timely, accurate, and high-quality reporting
• Support audits, diligence processes, and documentation requests from capital partners
• Ensure alignment between program execution, financial tracking, and reporting requirements

Scheduling, Communications, & Events

• Support management of the President’s calendar and ensure alignment with organizational priorities
• Coordinate logistics for meetings, events, site visits, trainings, and community engagements
• Serve as a professional liaison with stakeholders, partners, funders, and community leaders

Stakeholder Engagement

• Build and maintain relationships with Tulsa-based partners, stakeholders, and community organizations
• Represent the organization professionally in meetings and community settings when needed
• Co-management of THIF media sites and public performance updates and media releases

Qualifications:

• 5+ years of experience in executive support, operations, consulting, program management, or similar roles
• Demonstrated experience managing complex projects, compliance, or reporting across multiple stakeholders
• Strong organizational, systems-building, and problem-solving skills
• Experience supporting boards and governance structures
• Excellent written and verbal communication skills, particularly for external reporting and stakeholder communications
• High level of discretion, professionalism, and judgment
• Ability to anticipate needs and operate independently in a fast-paced, high-accountability environment
• Proficiency with Microsoft Office, Google Workspace, Salesforce and project management tools

Preferred:

• Experience in nonprofit, housing, community development, or impact investing sectors
• Familiarity with multi-source capital structures (grants, philanthropic funding, and investment capital)
• Experience with investor relations, compliance, and reporting requirements
• Familiarity with loan processes, financial tracking, or fund operations
• Established relationships or deep familiarity with the Tulsa community

Location & Travel Expectations:

Based in or willing to relocate to Tulsa, OK

COMPENSATION

Starting salary range is $85,000 to $100,000 commensurate with education and experience.

BENEFITS

• 15 vacation days
• 12 sick days
• 12 paid holidays
• paid personal day
• medical
• dental and vision insurance
• health savings account
• flexible spending account
• dependent care flexible spending account
• retirement
• and savings plan/401(k) match
• group life insurance
• short- and long-term disability
• parental leave
• sabbatical leave
• professional development and much more!

Why Join THIF:

This is a unique opportunity to step into a high-impact, high-visibility leadership support role that blends executive partnership with operational execution. You will play a critical role in ensuring organizational excellence, maintaining investor and partner confidence, and driving housing impact at scale in Tulsa.