Fund Manager

UCLA; Los Angeles (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

UCLA's Mechanical and Aerospace Engineering Department seeks a Research Administrator 2 to provide analytical and fiscal support to Principal Investigators across the full spectrum of sponsored research activities. Major duties include pre-award to post-award administration and fund management of approximately $13M in contracts and grants.

Responsibilities include budget preparation, projections, variance analysis, and ensuring compliance with university policies using BruinBuy Plus, UCPATH, and

Qualifications

• Bachelor's degree in related field or equivalent combination of education and experience.
• Proficient in Excel and Word for Windows; able to design and use databases.
• Experience with budgetary analysis and ledger reconciliation.
• Ability to write reports for expenses, projections, and variance analysis.
• Knowledge of university accounting policies and AIS systems.
• Strong written and verbal communication skills.
• Ability to work independently and manage a heavy workload with interruptions.

Responsibilities

• Provide analytical and fiscal support to Principal Investigators across pre- to post-award activities.
• Manage funds of approximately $13M across state, federal, and private contracts and grants.
• Prepare budgets, projections, and variance analyses; monitor expenditures.
• Use and train others in BruinBuy Plus, UCPATH and related systems.
• Collaborate with PI's, staff, and administrators to ensure compliance and reporting.

Skills

Excel

Word

Access

UCPATH

BruinBuy Plus

Budget analysis

Financial reporting

Data tracking

Interpersonal skills

Projection & variance analysis

Education

Bachelor's Degree in related area

Tools

Excel

Access

Web-based systems (QDB, PPP)

Job description

Department Summary

As a leading Mechanical and Aerospace Engineering Department in the country and around the world, our faculty and students conduct trailblazing research in broad interdisciplinary areas of Mechanical and Aerospace Engineering: from rockets and spacecraft, to robots, medicine, advanced materials, energy and sustainability.

Department Summary

As a leading Mechanical and Aerospace Engineering Department in the country and around the world, our faculty and students conduct trailblazing research in broad interdisciplinary areas of Mechanical and Aerospace Engineering: from rockets and spacecraft, to robots, medicine, advanced materials, energy and sustainability.

Position Summary

Under the direction of the MSO & Sr. Administrative Analyst-Supervisor, provide analytical and fiscal support to Principal Investigators through the full spectrum of sponsored research activities. Major duties include, but are not limited to, pre-award to post-award administration and fund management of approximately$13M of highly complex state, federal, and private contracts and grants.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Proficient in the operation of a PC, and in using Excel and Word for Windows. (Required)
• Excellent oral and written communication skills to convey and obtain information. (Required)
• Proficient in the use of the BruinBuy Plus and UCPATH system. (Preferred)
• Experience in designing, executing, and maintaining databases to track accounts assigned using Microsoft Access and to train others in their use. (Required)
• Ability to write computer reports for expenses in tracking, financial projections, and variance analysis. (Required)
• Experience in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures based on existing revenue and cost data. (Required)
• Working knowledge of university accounting and other administrative policies and procedures (Preferred)
• Excellent analytical skills to access financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes. (Required)
• Skill in organizing a complex workload and ability to plan and prioritize the work (Required)
• Demonstrated ability to work independently with minimal direction. (Required)
• Ability to organize and perform a variety of tasks that need to be carried out simultaneously with frequent interruptions. (Required)
• Demonstrated interpersonal skills to interact with students, staff, and faculty (Required)
• Ability to understand, interpret, process, and review online entries for the campus AIS systems for accounting, payroll, personnel, and other, as required. (Required)
• Knowledge of payroll/personnel systems as it relates to contract and grant payroll to work in conjunction with the Payroll/Personnel Analyst; Ability to access and use Web-based systems such as QDB, PPP, and others. (Preferred)
• Ability to create and maintain individualized Excel spreadsheets to track funding at the request of one or many PI's. (Required)
• Ability to work cooperatively with co-workers and to assist in areas outside of assigned duties occasionally to help ensure that the mission of the department is completed. (Required)
• Demonstrated skill in preparing budgets and projections using spreadsheet and database personal computer software. (Required)
• Working knowledge of agency on-line systems to process proposals-federal and state contract and grant fiscal policies and procedures. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and /or equivalent combination of education and experience/ training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(41020270)