Fund Administrator, Transactions

Aztec Group

Radnor (Delaware County)

Hybrid

USD 85,000 - 110,000

Full time

14 days+

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3?3?3

Generous holiday allowance

Pension scheme

Private medical insurance

Life assurance (death in service)

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Group is seeking a Fund Operations Assistant to support day-to-day administration of Fund of Funds structures within the Fund Management team. You will process and reconcile investment transactions, coordinate with fund administrators and internal teams, and help ensure timely cash movements and accurate investor reporting.

The role emphasizes attention to detail, robust operational controls, and the ability to manage multiple transaction workflows in a deadline-driven environment.

Qualifications

2+ years experience in fund administration, investment operations, or related financial services field.
Experience reviewing capital calls, distributions, subscriptions, redemptions, or reconciliations is advantageous.
Familiarity with Fund of Funds structures and related investor reporting is desirable.

Responsibilities

Process and monitor Fund of Funds transaction activity and cash movements.
Maintain accurate transaction records across fund admin systems.
Coordinate with fund administrators, custodians, banks, and internal teams for timely execution.
Review notices, documents, bank details, and settlement instructions for accuracy.
Assist with cash management, including tracking receipts and payments.
Perform reconciliations of transactions, cash, and fund statements; resolve discrepancies.
Support investor reporting with data gathering and audit trails.
Onboard and maintain underlying fund relationships, including KYC/AML docs and tax forms.
Maintain compliance with controls, policies, and regulatory requirements.
Assist with audits, due diligence, and information requests.
Identify process improvements across Fund of Funds operations.
Keep transaction files organized per governance standards.

Skills

Attention to detail

Organizational skills

Communication

Excel proficiency

Problem solving

Confidentiality

Stakeholder liaison

Education

Finance/Accounting related degree

Tools

Fund administration systems

Portfolio management systems

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:

Reports to the Client Relationship Manager

This role will support the day-to-day administration of Fund of Funds structures within the Fund Management team. The role is responsible for processing, monitoring, and reconciling investment transactions across underlying funds, ensuring accurate records, timely cash movements, effective coordination with internal and external stakeholders, and compliance with fund procedures, investor requirements, and regulatory obligations.

The role requires strong attention to detail, sound operational judgement, and the ability to manage multiple transaction workflows in a deadline-driven environment. The successful candidate will help ensure that capital calls, distributions, subscriptions, redemptions, transfers, reconciliations, and reporting inputs are completed accurately and efficiently across a multi-layered Fund of Funds platform.

Key Responsibilities:

Process and monitor Fund of Funds transaction activity, including capital calls, distributions, subscriptions, redemptions, transfers, drawdowns, equalizations, and related cash movements.
Maintain accurate transaction records across fund administration systems, tracking schedules, investor files, and supporting documentation.
Coordinate with underlying fund administrators, custodians, banks, investment teams, finance teams, legal teams, and external service providers to facilitate timely transaction execution.
Review transaction notices, supporting documents, bank details, call and distribution calculations, and settlement instructions for accuracy and completeness.
Assist with cash management activities, including monitoring expected receipts and payments, preparing payment instructions, tracking settlement status, and escalating delays or exceptions.
Perform reconciliation of transactions, cash, positions, capital accounts, and underlying fund statements, investigating and resolving discrepancies promptly.
Support investor reporting by gathering transaction data, validating inputs, maintaining audit trails, and contributing to quarterly and annual reporting packs.
Assist with onboarding and maintenance of underlying fund relationships, including subscription documentation, Know Your Customer and anti-money laundering documentation, tax forms, and other operational requirements.
Maintain compliance with internal controls, fund governing documents, policies, approval workflows, and applicable regulatory requirements.
Support audit, tax, regulatory, and due diligence requests by preparing schedules, sourcing documentation, and responding to information requests accurately and on time.
Identify opportunities to improve transaction processes, controls, templates, trackers, and communication flows across Fund of Funds operations.
Ensure all transaction files and records are organized, complete, and maintained in accordance with document retention and governance standards.

Skills and Competencies:

High degree of accuracy, attention to detail, and ownership of work product.
Strong organizational skills with the ability to manage multiple deadlines, priorities, and transaction streams.
Good understanding of fund administration, investment operations, or private markets fund structures.
Ability to review financial information, transaction notices, investor documentation, and reconciliation outputs with care and precision.
Strong written and verbal communication skills, with the ability to liaise professionally with internal teams, external administrators, banks, auditors, and other service providers.
Proactive approach to issue resolution, escalation, and continuous process improvement.
Sound judgement, confidentiality, and commitment to maintaining robust operational controls.
Proficiency in Microsoft Excel, Word, Outlook, and fund administration or portfolio management systems.

Experience and Qualifications:

~2+ years previous experience in fund administration, investment operations, fund accounting, asset management operations, private equity, venture capital, fund of funds, or a related financial services environment is preferred.
Experience processing or reviewing capital calls, distributions, subscriptions, redemptions, transfers, reconciliations, or cash settlement activity is advantageous.
Familiarity with Fund of Funds structures, limited partnership agreements, investor reporting cycles, and underlying fund documentation is desirable.
Studying toward or holding a relevant qualification in finance, accounting, business, economics, or a related discipline is preferred but not essential.
Strong Excel skills, including working with reconciliations, trackers, formulas, and large data sets, are beneficial.

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles: