Full-Time Office Assistant – Guest Suport + Contracting Search

Star Security Group Corporation; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in security services is looking for a Full-Time Office Assistant to support their operations. Based in Brooklyn, you will handle guest interactions, manage administrative duties, and assist with government contracting tasks. The role requires reliability, organization, and strong communication skills with an understanding of Google Workspace and CRM tools.

Qualifications

• Reliable and organized with strong communication skills.
• Fluent in English; French is a plus.
• Comfortable with customer service and multitasking.

Responsibilities

• Answer phones, emails, and assist guests at the Guest House.
• Manage government contracting opportunities and proposals.
• Keep internal calendars and administrative tasks current.

Skills

Reliability

Organization

Communication

Customer Service

Fluency in English

Knowledge of Google Workspace

Knowledge of CRM tools

Tools

Google Workspace

RingCentral

Zoho CRM

Job description

Full-Time Office Assistant – Guest Suport + Contracting Search

Full-Time Office Assistant – Guest Suport + Contracting Search

Star Security Group Corporation & KLO Guest House (located in Crown Heights, Brooklyn) is hiring a Full-Time Office Assistant to support two growing businesses.

Hours: Monday–Friday, 10:30 AM to 6:30 PM

Compensation: Based on experience

You will:

- Answer phones, emails, and text messages professionally

- Greet and assist Airbnb guests at our Guest House

- Respond to messages on Airbnb, Expedia, Pulse, Google, and Facebook

- Upload scanned documents, update CRM (Zoho), and keep admin tasks current

- Monitor NYC PASSPort, SAM.gov, and NYSCR for government contracting opportunities

- Help draft proposals, complete MWBE forms, and track deadlines

- Keep internal calendars organized and follow up on contract tasks

You must:

- Be reliable, organized, and a good communicator

- Know how to use Google Workspace, RingCentral, and CRM tools

- Speak fluent English (French a plus)

- Be comfortable greeting guests in person and handling customer service

- Be able to learn fast and juggle multiple systems and tasks

To Apply: Send your resume by email

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security Guards and Patrol Services

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