Full Time: Junior Executive Assistant

Graham Partners; Pennsylvania; Hybrid; USD 45,000 - 75,000; Full time

Benefits offered by this job

Hybrid office schedule

Health, dental, vision benefits

401(k)

Job summary

Graham Partners seeks a highly organized Junior Assistant to the CEO’s Executive Team. The role blends professional and personal support, requiring a hospitality mindset, sharp judgment, and meticulous attention to detail in a fast-paced environment.

The ideal candidate thrives under pressure, anticipates needs, and delivers with a high standard of service. This is a unique opportunity to work closely with senior leadership in the Philadelphia area.

Qualifications

• Bachelor’s degree required.
• 1–3 years experience in fast-paced, service-oriented roles.
• Strong communication and organizational skills.

Responsibilities

• Greet visitors and manage onsite meetings, catering, and logistics.
• Coordinate CEO calendar across business and personal priorities, including travel.
• Plan detailed travel itineraries across time zones and manage arrangements.
• Handle confidential information with sound judgment and discretion.
• Support accounting with expense tracking across entities.
• Maintain daily communication with staff to ensure alignment.

Skills

Hospitality mindset

Organizational skills

Communication

Flexibility

Emotional intelligence

Proactive

Resourceful

Scheduling tools

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Travel platforms

Scheduling software

Job description

GrahamPartners is a private investment firm principally focused on investing in technology-driven companies in advanced manufacturing and technology-enabled services that are spurring innovation, resulting in product substitutions, raw materials conversions, and disruptions to traditional end markets. Graham can offer control or minority capital solutions and typically targets companies with EBITDA up to $50 million. Since Graham began managing third party capital over 25 years ago, the firm has closed over 170 acquisitions and investments. As of June 30, 2026, Graham’s Regulatory Assets Under Management is approximately $5.1 billion.Investors include college and university endowments, foundations, funds-of-funds, insurance companies, pension plans, high-net-worth individuals, and other institutional investors. Based in suburban Philadelphia, the Firm has access to extensive operating resources and industrial expertise and is a member of the Graham Group, an alliance of independent operating businesses, investment firms, and philanthropic entities - including affiliates Graham Partners and Graham Capital Investments (GCI), LLC - that share in the entrepreneurial legacy of Donald Graham.

Graham Partners is an Equal Opportunity Employer. We do not discriminate based upon race, color, sex, gender identity, sexual orientation, age, religion, national origin, disability, citizenship status, military status, genetic information, or any other applicable characteristics protected by law. We invite all interested qualified applicants to apply for career opportunities.

Your Role

Graham Partners is seeking a highly organized and high-potential Junior Assistant to the Executive Team of the CEO of a private investment firm based in the Philadelphia suburbs. This role spans both professional and personal domains, requiring a hospitality-first mindset, strong judgment, and exceptional attention to detail. This is a unique opportunity to work closely with a senior executive team in a fast-paced environment, gaining direct exposure to how a CEO operates across business, personal, and family priorities. The ideal candidate thrives under pressure, anticipates needs before they arise, and takes pride in delivering a consistently high standard of execution.

Responsibilities

• In-Person Coordination: Onsite meeting support and management consisting of greeting of visitors, office tours, management of catering requirements, hard copy material printing and binding, scheduling and prep of conference rooms, general meeting clean up, sorting of incoming mail, delivery and pick up of items between office and personal residence.
• Executive Time & Priority Management: Assist with optimization of the CEO’s calendar across all aspects of his life, integrating business priorities with personal commitments (fitness, wellness, medical, philanthropy, networking, etc.). Including coordination across extended family, house staff, corporate teams, and a broad external network to ensure all meetings and commitments are executed with precision and a high standard of service. Consisting of 24/7 style text messaging communication on a true seven day a week basis with various hours needed.
• Travel Strategy & Logistics Management: Assist with the building and management of detailed, hour-by-hour travel itineraries across multiple time zones, incorporating contacts, contingencies, and real-time variables. Assist with the coordination of complex domestic and international travel via private aviation, NetJets, and commercial carriers.
• Confidentiality & Judgment: Handle sensitive information and interpersonal dynamics with discretion, sound judgment, and professionalism.
• Financial Coordination & Oversight: Partner with the accounting team to track and manage expenses across personal, business, and philanthropic activities.
• Operational Communication & Alignment: Maintain daily communication with business and personal staff to ensure alignment, preparedness, and seamless execution of the CEO’s schedule.
• On-the-Ground Execution Support: Travel as needed to manage logistics and support the CEO, family, and staff during complex or high-priority situations.
• Publication Creation: PDF conversion of various articles and publications for public distribution. Requiring precision, attention to accuracy, and occasional finesse.
• General Assistance: Provide backup and support to the CEO Executive Team as a trusted, reliable member to create seamless integration with the appearance of interchangeable management.

We seek top-tier talent with the following qualifications:

• Experience: 0-3 years of experience (including internships), ideally in high-performance, service-oriented, or fast-paced environments.
• Hospitality Mindset: A polished, service-oriented approach. Experience in hospitality, athletics, campus leadership, or other high-accountability environments is highly valued.
• Organizational Skills: Strong ability to manage multiple priorities and complex schedules in a dynamic environment.
• Communication: Clear, professional, and personable written and verbal communication skills.
• Flexibility: Critical to provide responsive support as needed, including hours outside of those deemed as standard hours.
• Emotional Intelligence & Discretion: Strong judgment, interpersonal awareness, and ability to handle sensitive information with confidentiality.
• Proactive & Resourceful: Anticipates needs, solves problems efficiently, and executes with strong attention to detail.
• Technical Proficiency: Familiarity with scheduling tools, travel platforms, and Microsoft Office/Google Workspace.

Requirements

• Bachelor’s degree from a well-regarded university or college
• Valid passport, clean background check, and strong references
• GPA 3.6 +
• Comprehensive health benefits package, including medical, dental, and vision
• 401(k)
• Opportunity for a hybrid office schedule
• Paid firmwide holidays and PTO
• Ongoing training
• Wellness stipend / Fitler Club membership