Full-Time HR & Accounting Associate

Churchill Center & School; Missouri; On-site; USD 42,000 - 65,000; Full time

Job summary

Churchill Center & School in the United States is seeking an HR & Accounting Associate to support the Director of Finance in payroll, benefits, accounts payable, student accounts, and reporting. The position requires collaborating across finance, enrollment, and tutoring operations and may include some evening/weekend hours.

The ideal candidate holds a degree in accounting/finance or related field with strong Excel skills and experience in payroll and general ledger tasks, preferably in a

Qualifications

• Bachelor’s degree in Accounting, Finance, HR, Business Administration, or related field.
• Associate’s degree with 6+ years of relevant accounting and payroll experience.
• Minimum of four years of progressive experience in general ledger accounting, payment processing, and full-cycle payroll processing.
• Proficiency in Microsoft Excel.

Responsibilities

• Enter new employees and remove terminated employees to/from the payroll system
• Update payroll records by reviewing and making changes to employee information, taxes, insurance coverage and other deductions
• Prepare, reconcile, and submit mid-month and month-end payroll
• Work with brokers on annual updates and Employee Navigator coordination
• Reconcile employee benefits accounts.
• Enter and submit retirement benefits as required.
• Maintain student accounts, including posting of charges, financial aid and payments/credits
• Prepare and send monthly tutoring statements
• Coordinate with Tutoring Supervisor on past due accounts, reaching out to parents as needed
• Coordinate with Director of Enrollment Manager in the admission process, track tuition deposits, and manage any withdrawals
• Assist parents with their payment history for tax purposes
• Answer questions on parents’ accounts and details of transactions
• Manage Accounts Payable
• Enter invoices and allocate to the correct general ledger accounts
• Prepare bank reconciliations
• Record invoices, bank drafts and cash receipts to post automatic debits/credits and other fees
• Reconcile credit cards payable, verify receipts, and record transactions
• Reconcile prepaid expense accounts and prepare journal entry to expense in the appropriate period
• Assist Director of Finance with month-end close and other reconciliations as needed
• Deposit checks daily using the remote deposit
• Record cash receipts into accounting system and allocate to appropriate accounts
• Enter tuition payments to the respective student accounts in the tuition account management system
• Maintain human resources files for all employees
• Prepare materials and assembly of information for the auditors
• Work with Facilities Director to ensure appropriate inspections are scheduled
• Assist the front desk with phone calls and other duties as needed by the Director of Finance and/or the Head of School.

Skills

Excel proficiency

Payroll processing

General ledger accounting

Attention to detail

Interpersonal skills

Education

Bachelor’s degree in Accounting/Finance/HR/Business Admin

Associate’s degree + 6+ years accounting/payroll experience

Tools

Blackbaud Financial Edge NXT

FinalSite

Employee Navigator

Checkwriters

Job description

Our Mission at Churchill Center & School ("Churchill") is to give high potential children with learning disabilities the finest, individualized, remedial education and the support they need to achieve success and return to a traditional classroom... And to foster greater understanding and support for all people with learning disabilities by training other educators, supporting our families, and enlightening the community.

POSITION TITLE: HR & ACCOUNTING ASSOCIATE

SUPERVISOR: DIRECTOR OF FINANCE

WORK SCHEDULE: MONDAY-FRIDAY, 7:30-4 OR 8-4:30, SOME DAYS MAY REQUIRE UNTIL 5

DEFINITION:

The HR & Accounting Associate supports the Director of Finance in all of Churchill’s business functions, including accounting and reporting, human resources/payroll/benefits, financial aid, facilities management, and risk management. This is a twelve (12) month position that may require some evening and weekend hours.

Please note: This following description is not intended to be all-inclusive and may not include all of the duties, knowledge, skills, or abilities associated with this position.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field; OR an Associate’s degree with 6+ years of relevant accounting and payroll experience.

• Minimum of four (4) years of progressive experience in general ledger accounting, payment processing (AP/AR), and full-cycle payroll processing.

• Proficiency in Microsoft Excel

PREFERRED QUALIFICATIONS:

• Experience in a non-profit or education setting

• Experience with Blackbaud Financial Edge NXT, FinalSite, Employee Navigator, and/or Checkwriters

RESPONSIBILITIES:

• Enter new employees and remove terminated employees to/from the payroll system
• Update payroll records by reviewing and making changes to employee information, taxes, insurance coverage and other deductions
• Prepare, reconcile, and submit mid-month and month-end payroll
• Work with brokers on annual updates and Employee Navigator coordination
• Reconcile employee benefits accounts.
• Enter and submit retirement benefits as required.
• Maintain student accounts, including posting of charges, financial aid and payments/credits
• Prepare and send monthly tutoring statements
• Coordinate with Tutoring Supervisor on past due accounts, reaching out to parents as needed
• Coordinate with Director of Enrollment Manager in the admission process, track tuition deposits, and manage any withdrawals
• Assist parents with their payment history for tax purposes
• Answer questions on parents’ accounts and details of transactions

• Manage Accounts Payable

• Enter invoices and allocate to the correct general ledger accounts
• Prepare bank reconciliations
• Record invoices, bank drafts and cash receipts to post automatic debits/credits and other fees
• Reconcile credit cards payable, verify receipts, and record transactions
• Reconcile prepaid expense accounts and prepare journal entry to expense in the appropriate period
• Assist Director of Finance with month-end close and other reconciliations as needed
• Deposit checks daily using the remote deposit
• Record cash receipts into accounting system and allocate to appropriate accounts
• Enter tuition payments to the respective student accounts in the tuition account management system
• Maintain human resources files for all employees
• Prepare materials and assembly of information for the auditors
• Work with Facilities Director to ensure appropriate inspections are scheduled
• Assist the front desk with phone calls and other duties as needed by the Director of Finance and/or the Head of School.

KEY SKILLS AND KNOWLEDGE:

• Exhibits an understanding of and commitment to Churchill’s mission and values

• Conducts self in presence of students, parents, faculty, staff, and visitors in a manner which models the core values and behaviors Churchill seeks to teach

• Demonstrates strong organizational skills and attention to detail

• Utilizes strong oral and written communication skills

• Desires a work environment that is supportive, engaging, and collaborative

• Maintains the ability to build interpersonal relationships with a variety of constituents

• Customer service and conflict resolution

No telephone inquiries please. Churchill Center & School is an equal opportunity employer.