Full-Time Executive Assistant

Rareform; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A boutique music agency is seeking a Full-Time Executive Assistant to support the partners with various administrative and communication duties. This position is ideal for recent graduates or those with some experience in the music industry. The role involves scheduling, travel booking, and maintaining internal documents while working in a remote environment. Applicants from diverse backgrounds are encouraged to apply, especially those residing on the East Coast.

Benefits

Health insurance stipend

Cell phone stipend

Qualifications

• Strong prioritization skills and ability to manage multiple projects.
• Ability to interact with external team members professionally.
• Detail-oriented and disciplined with deadlines.

Responsibilities

• Schedule phone calls and manage calendars.
• Book travel including flights and hotels.
• Maintain internal documents and manage guest lists.

Skills

Strong passion for music

Basic knowledge of social media

Prioritization skills

Education

Recent graduate or current student

1-2 years’ experience

Tools

Excel

Google Docs

Trello

Job description

Rareform is a boutique music agency, specializing in marketing, digital, DSP, and release strategy. Working directly with artist teams, including independent managers, labels, and distributors, we help to maximize single, album, and EP releases with a focus on artist development and growth.

Rareform is the brainchild of two music industry veterans with more than 30 years combined music industry experience, having worked at major distributors, independent record labels, and artist management companies.

Values

• Transparency
• Entrepreneurship
• Community
• Curiosity
• Collaboration

Our mission at Rareform is to partner with artist teams to co-create bespoke and holistic marketing and digital strategies and implement sustainable goals to grow and expand an artists’ career and fanbase.

Rareform is a start-up. This means that the role will grow and change based on needs. Our priority is to give the best experience to each of our clients and each artist team we work with has different needs and team structure so it's important to be adaptable. The right person for this role will be comfortable with change and changing circumstances; while having the ability to prioritize deliverables; they will also be an effective communicator who is comfortable speaking to clients. We have an informal culture as all employees currently work from home.

Full-Time Executive Assistant

We’re looking for a Full-Time Executive Assistant to join our growing team and help support the two partners across various administrative, reporting, and communication duties. This position is open to recent graduates/current students, who are looking for an entry point into the music industry, or for those with 1-2 years’ experience already under their belts. We encourage applicants from a wide variety of backgrounds and experience.

What You Will Do:

• Schedule phone calls and manage the calendars for the two partners.
• Day-to-day administrative and organizational duties as needed by the two partners.
• When needed book travel for the two partners including flights, hotels, etc.
• Support in conference prep such as RSVPing to events, creating schedules, etc.
• Maintain internal Rareform documents including but limited to the internal Rareform release schedule document and Rareform show calendar.
• Manage guest lists for Rareform clients and route approvals with appropriate artist teams.
• Manage Rareform new client contracts.

Who You Are:

• You prioritize building strong processes and enjoy being part of a small (but mighty!) team
• You value curiosity, enjoy solving problems, and learning from others
• You have an entrepreneurial spirit and are excited about building new things
• You’re passionate about music and the role it plays in your life

What You Offer:

• Strong passion for music, digital marketing, and technology/digital trends paired with an interest in learning about the music industry.
• Basic knowledge of all relevant social media platforms (IG, TikTok, FB, Snap, etc...).
• Some familiarity with digital music platforms and services (YouTube, Spotify, Apple, Pandora, Amazon Music, etc.).
• Proactive with strong prioritization skills and ability to manage multiple projects concurrently.
• Takes direction well and is very detail-oriented.
• Ability to interact with external team members (i.e., managers, publicists, etc.) in a professional manner, including written and verbal communication.
• Disciplined and responsible with deadlines.
• Fluency in Excel, Word, Google Docs suite, and Trello.
• Photoshop and/or light video editing skills are a plus.

Nice to Haves

• Industry knowledge
• Network
• Design skills

Compensation & Benefits:

Compensation at Rareform is a combination of hourly rate ++

40 hours/ week, 10am-6pm ET

Hourly $20-$22 based on experience.

Stipend for health insurance and cell phone.

Employees are currently working from home for the foreseeable future, so applicants are welcome to apply regardless of current location, but preference is the East Coast. Please send your resume and cover letter to [e-mail] to apply.