FUL - Administrative Support Assistant (OA)

U.S. Department of the Interior; Key West (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Department of the Interior, Everglades and Dry Tortugas National Parks, Key West, FL, is seeking an Administrative Support Assistant (OA) to provide essential park operations support.

The position is permanent, full-time and located in the Nancy Foster Florida Keys Environmental Complex, with occasional travel to Dry Tortugas and park headquarters. The role will involve office services, technology-enabled data collection and reporting, payroll timekeeping, purchasing, and housing

Qualifications

• Must provide proof of U.S. citizenship.
• Background investigation and favorable adjudication required.
• Males born after 12-31-1959 must be registered for Selective Service.
• Direct Deposit participation required.
• Must possess and maintain a valid driver's license.

Responsibilities

• Provide accurate administrative information for park operations and coordinate meetings.
• Utilize computers and software for data collection, analysis, and reporting.
• Serve as primary timekeeper; verify attendance and handle pay and leave inquiries.
• Act as the primary purchasing agent for park operations; track orders and deliveries.
• Assist with housing logistics and transient housing placement and billing.

Skills

Office administration

Payroll management

Purchasing

Housing coordination

Technology literacy

Tools

Timekeeping software

Payroll software

Job description

Summary

You will serve as an Administrative Support Assistant (OA) for Everglades and Dry Tortugas National Parks in Key West, FL Please visit find a park for additional park information. This is a Permanent, Competitive, Full-time appointment.

Major Duties

• OFFICE SERVICES: Provide accurate administrative information for park operations. Coordinate with staff, attend meetings, and schedule events as needed.
• TECHNOLOGY ACUMEN: Use computers and software for data collection, analysis, and reporting in line with industry standards.
• PAYROLL MANAGEMENT: Act as primary timekeeper, verify attendance reports, maintain Quicktime records, handle pay and leave inquiries, and resolve payroll issues.
• PURCHASING: Act as the primary purchaser for park operations. Coordinate and track orders, deliveries. Ensure purchases are within regulations.
• HOUSING MANAGEMENT: Assist with housing logistics and coordination. Track transient housing requests, coordinate logistics, prepare billing, resolve transaction issues, research and optimize placement of transient travels in temporary housing.

Duties will be developmental in nature when filled below the full performance level. Everglades and Dry Tortugas National Parks are located in South Florida and are managed under a unified leadership structure. This position provides administrative support to the Dry Tortugas field operations team and works directly for the Chief of Park Operations. Incumbent works from offices at the Nancy Foster Florida Keys Environmental Complex in Key West, FL. Occasional travel by motor vessel, ferry and/or seaplane to the Dry Tortugas is required. Incumbent will also travel occasionally to park headquarters located in Homestead, FL. While on travel to the park, incumbent stays in park housing located on Garden Key.

Education

This position does not allow substituting education for experience.

Requirements

• Must provide proof of U.S. citizenship.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit www.dhs.gov/EVerify/.
• Must possess and maintain a valid driver's license throughout employment.
• You are required to wear a uniform and comply with the uniform standards. A uniform allowance will be provided.
• You must be at least 18 years of age or older to operate government vehicles.
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
• This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service.
• In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
• Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized.
• In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.
• Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Evaluations

This position is being filled under the Field Unit Local Hiring Authority. Under this authority, competitive rating, ranking, and veterans' preference procedures do not apply. The Servicing Human Resources Office will determine whether applicants meet the qualification and eligibility requirements described in this announcement. Applicants who meet these requirements may be referred to the selecting official on a certificate of eligibles for consideration. You must certify that you will maintain a permanent and exclusive residence within the defined vicinity of the field unit(s) listed in this announcement. Upon receipt of a completed application package, the Servicing Human Resources Office will review your resume and supporting documentation to determine whether you meet the minimum qualification requirements described in this announcement. Resumes must not exceed two single-sided pages. Resumes longer than two pages will not be reviewed. Applicants may submit only one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine qualifications and eligibility. If more than one resume is submitted, only the most recent submission will be reviewed. If your resume is incomplete or does not demonstrate that you meet the qualification requirements or specialized experience described in this announcement, you may be determined ineligible or not qualified for further consideration. Providing false or misleading information on your resume or supporting documentation may result in removal from consideration or other action consistent with applicable federal hiring regulations. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Required Documents

• Two Page Resume which includes your name and a list of all significant jobs held and duties performed, with dates in month-year format (include month/day/year format if needed for 52 weeks of experience), and indicate number of hours worked per week (i.e. 40hr/wk). If part-time, the hours must be annotated to be able to pro-rate the amount qualified specialized experience. Your resume must clearly show how long you have held each grade/rank, if applicable. If you have federal experience include series and grade for each position held, and if experience is part of a career ladder position, you must clearly distinguish the job duties and length of time working for each grade level. Note: Current and former Federal employees should include pay plan, series, and grade level for relevant federal experience. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. Your 2-page resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements. More information on how to write a Federal Resume: https://help.usajobs.gov/faq/application/documents/resume/what-to-include
• Proof of residence (e.g. mortgage or property deed, lease/rental agreement, utility bill, insurance policy). SF-50 cannot be accepted as proof of residence.
• Veteran Documentation, if applicable, such as: DD-214, SF15, letter from Veteran Affairs, etc.
• Current or prior federal employees who hold or have held a non-temporary appointment in the federal competitive or excepted service within the previous 52 weeks must submit official documentation (i.e. SF50s) proving they meet time-in-grade requirements to be eligible for the grade level of this announcement.
• Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package.
• It is your responsibility to ensure all required documents have been submitted.
• Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from all documents.
• Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

Other Information

This position will be filled under the Field Unit Local Hiring Authority. Eligibility is limited to applicants who reside within the defined local commuting area at the time of application. For this announcement, the local commuting area is the area from which individuals can reasonably commute to the duty station under normal conditions. The defined vicinity for this position is: a radius of 130 miles from the official duty station in Key West or Homestead, FL (counties of Monroe and Miami-Dade). You must provide proof of residency within the defined vicinity (e.g. mortgage or property deed, lease/rental agreement, utility bill, insurance policy, etc.). See the Required Documents section for information on how to verify current residence. Additional vacancies may be filled using this job announcement. Promotion Potential: Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor. Ethics: All Department of Interior (DOI) employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, https://www.doi.gov/ethics/ethics-prohibitions.