ADMINISTRATIVE SUPPORT ASSISTANT

U.S. Department of the Interior; Louisiana (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

The U.S. Department of the Interior, Gulf of America Region, District Field Operations, New Orleans District in Jefferson, LA is seeking an Administrative Support Assistant to provide essential administrative and office support to district offices and manage resources and information to support goals and objectives.

The role includes processing budget requests, approving expenditures, handling invoices, coordinating travel, and overseeing training activities to ensure efficient district

Qualifications

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Selective Service registration for males born after 12-31-1959.

Responsibilities

• Prepares explanations to support budget requests.
• Recommends approval or disapproval of expenditure requests based on availability of funds.
• Examines, validates, and certifies for payment invoices and supporting documents from contractors/vendors, and credit card purchases.
• Contacts vendors/contractors to correct discrepancies and resolve problems.
• Responsible for preparation and submission of accounting, fiscal, and budget reports.
• Prepares travel authorizations and travel vouchers for office personnel traveling on official temporary duty.
• Ensures compliance with applicable rules, regulations, and policies governing travel.
• Makes travel arrangements and prepares itineraries for travelers.
• Oversees training activities and maintains tracking system for training and budget planning.

Job description

Summary

You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT .This position provides administrative and office support to the District offices and obtains and effectively utilizes the operating resources, services, and management information needed to implement the goals and objectives of the District office.

Major Duties

This position is located within the Department of the Interior, Bureau of Safety and Environmental Enforcement, Gulf of America Region, District Field Operations, New Orleans District in Jefferson, LA

• Prepares explanations to support budget requests.
• Recommends approval or disapproval of expenditure requests based on availability of funds.
• Examines, validates, and certifies for payment all invoices and supporting documents form contractors/vendors, and credit card purchases.
• Contacts vendors/contractors to correct any discrepancies and resolve problems.
• Responsible for the preparation and submission of various accounting, fiscal, and budget reports.
• Information to prepare the reports and support financial documents is compiled from a variety of sources.
• Prepares all travel authorizations and travel vouchers for all office personnel traveling on official temporary duty.
• Ensures compliance with applicable rules, regulations, and policies which govern travel.
• Makes travel arrangements from the District Manager, professional staff, and inspection staff preparing detailed itineraries for travelers.
• Oversees the training activity of the District Office, including coordinating attendance of all regional or in-house training.
• Prepares training requests and maintains tracking system relative to training for use in planning training and for budget preparation.
• Duties will be developmental in nature when filled below the full performance level.

Salary Range Information Per Annum) GS-06: $45,409 (Step 1) - $59,031 (Step 10) GS-07: $50,460 (Step 1) - $65,599 (Step 10) First time hires to the Federal government normally start at the lower salary range of the grade level.

Education

This position does not allow substituting education for experience.

Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit www.dhs.gov/EVerify/. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated. This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Evaluations

This position is being filled under the Field Unit Local Hiring Authority. Under this authority, competitive rating, ranking, and veterans' preference procedures do not apply. The Servicing Human Resources Office will determine whether applicants meet the qualification and eligibility requirements described in this announcement. Applicants who meet these requirements may be referred to the selecting official on a certificate of eligibles for consideration. You must certify that you will maintain a permanent and exclusive residence within the defined vicinity of the field unit(s) listed in this announcement. Upon receipt of a completed application package, the Servicing Human Resources Office will review your resume and supporting documentation to determine whether you meet the minimum qualification requirements described in this announcement. Resumes must not exceed two single-sided pages. Resumes longer than two pages will not be reviewed. Applicants may submit only one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine qualifications and eligibility. If more than one resume is submitted, only the most recent submission will be reviewed. If your resume is incomplete or does not demonstrate that you meet the qualification requirements or specialized experience described in this announcement, you may be determined ineligible or not qualified for further consideration. Providing false or misleading information on your resume or supporting documentation may result in removal from consideration or other action consistent with applicable federal hiring regulations. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

What to Expect Next

Please refer to your USAJOBS account for application status; the Human Resources Office cannot respond to individual status inquiries. Once your Occupational Questionnaire has been received, you will receive an acknowledgment confirming your submission was successful. Applicants who meet the eligibility and qualification requirements will be referred to the selecting official for consideration. Under this authority, all applicants determined to be qualified may be referred. If your name is referred, you may be contacted directly by the hiring official for a possible interview. You will be notified of the status of your application at key stages in the process, including when candidates are referred for consideration and when the selection process has been completed. You can find your path with the Department of Interior at https://careers.doi.gov/ Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.

Required Documents

The following documents are required and must be submitted by 11:59 PM (ET) on 08/26/2026 - unless otherwise stated in this vacancy announcement: Two Page Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week). If part-time, the hours must be annotated to be able to pro-rate the amount qualified specialized experience. If military or civilian, please include your rank and/or grade. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. Your 2-page resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements. Note: Current and former Federal employees should include pay plan, series, and grade level for relevant federal experience. If experience is for a career ladder position, please ensure to clearly distinguish the job duties for each grade level and how long you were working in each grade level. Resume Builder: https://help.usajobs.gov/faq/application/documents/resume/what-to-include Proof of residence (e.g. mortgage or property deed, lease/rental agreement, utility bill, insurance policy). SF-50 cannot be accepted as proof of residence. All college transcript(s), if qualifying based on education. Please submit both undergraduate and graduate level transcripts, as applicable. Current or prior federal employees who hold or have held a non-temporary appointment in the federal competitive or excepted service within the previous 52 weeks must submit official documentation (i.e. SF50s) proving they meet time-in-grade requirements to be eligible for the grade level of this announcement. Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from all documents. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

Other Information

This position will be filled under the Field Unit Local Hiring Authority. Eligibility is limited to applicants who reside within the defined local commuting area at the time of application. For this announcement, the local commuting area is the area from which individuals can reasonably commute to the duty station under normal conditions. The defined vicinity for this position is: Jefferson, LA: 50 miles from 800 W. Commerce Road Suite 300, Jefferson, LA See the Required Documents section for information on how to verify current residence. Additional vacancies may be filled using this job announcement. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required such as picking up training materials, books, computers, as well as boxes of automated reports weighing less than 15 pounds. It may involve some walking, standing, or carrying of other light items. Working Conditions: The work is typically performed in an adequately lighted and climate-controlled office or similar setting requiring normal safety precautions against everyday risks or discomforts All Department of Interior (DOI) employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, https://www.doi.gov/ethics/ethics-prohibitions. The duties of this position are suitable for telework only during an emergency or natural disaster.