Fuel Program Manager

CrossCountry Freight Solutions, Inc. DBA CCFS; Kansas City (KS); Remote; USD 85,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Supplemental insurance

401k with match

Paid time off

Job summary

CrossCountry Freight Solutions is seeking a Fuel Program Manager to lead our company-wide fuel strategy. You will oversee fuel purchasing, planning, card controls, fraud prevention, reporting, and data analysis to drive efficiency and cost savings across the fleet.

The role focuses on developing dashboards, monitoring KPIs, and delivering data-driven recommendations. Remote work potential is noted, with travel as needed.

Qualifications

• Strong interpersonal, organizational, analytical and decision‑making abilities required.
• Proficiency in Excel and data visualization for reporting and dashboards.
• Solid understanding of fuel management, fleet operations, and cost control.

Responsibilities

• Oversee all aspects of the company’s fuel management program.
• Develop policies, procedures, internal controls, and fraud prevention measures.
• Manage fuel purchasing, fueling plans, and utilization by location/route.
• Issue, track, monitor, and cancel fuel cards.
• Audit fuel transactions for errors, misuse, and fraud.
• Prepare reports on fuel costs, utilization, and efficiency.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Decision-making

Excel

Data visualization

Fraud prevention

Internal controls

Fuel management

Fleet operations

ERP systems

Tools

ERP systems

Data visualization tools

Job description

Job Title: Fuel Program Manager

Department: Accounting

Job Status: Exempt

Compensation: Direct Reports: No

COMPANY OVERVIEW

CrossCountry Freight Solutions (CCFS) is an exceptional company with a mission to achieve universal prosperity with our Customers, Company, Team Members, & Communities. We use the latest technology to provide quality service and on-time delivery to our customers. CCFS provides direct service throughout the Western and Central United States. We look forward to having you Hitch on and Prosper with us!

SALARY & LOCATION

Salary: $85,000-$98,000 (based on education and experience).

Location: Must be located in or near Kansas City, KS, Las Vegas, NV, Denver, CO, Bismarck, ND, Dallas, TX, Houston, TX, San Antonio, TX, Omaha, NE, Phoenix, AZ, or Salt Lake City, UT.

JOB SUMMARY

Want to take the lead on a fuel program that directly impacts fleet efficiency, cost savings, and operational performance? We’re looking for a Fuel Program Manager to help shape and optimize our company-wide fuel strategy. This role will oversee everything from fuel purchasing and planning to fuel card controls, fraud prevention, reporting, and data analysis — turning insights into strategies that improve efficiency and reduce costs across our fleet.

If you enjoy digging into data, finding smarter ways to operate, and making a measurable impact, this could be a great fit.

This position has the potential to be remote.

ESSENTIAL JOB DUTIES

• Manage and oversee all aspects of the company’s fuel management program.
• Develop and maintain fuel management policies, procedures, internal controls, and fraud prevention measures.
• Manage fuel purchasing, fueling plans, and fuel utilization by location and route.
• Manage the issuance, tracking, monitoring, and cancellation of fuel cards.
• Monitor and audit fuel transactions to identify errors, misuse, irregularities, and potential fraud.
• Prepare and analyze regular reports on fuel costs, utilization, consumption, and efficiency.
• Reconcile fuel transactions and ensure accuracy of all fuel-related expenses.
• Create and maintain fuel management dashboards and KPIs.
• Regularly assess fleet and truck-specific fuel efficiency and make recommendations for improvement.
• Analyze fuel pricing, usage, and operational data to identify cost-saving opportunities.
• Develop financial models and recommendations for fuel tanks, fueling infrastructure, and other fuel-related investments.
• Monitor fuel budgets, forecasts, and expenditures and identify significant variances.
• Work with Operations, Fleet, Accounting, and Finance to resolve fuel-related issues and improve processes.
• Provide regular fuel analysis and strategic recommendations to the Vice President of Finance and senior management.
• Prioritize and manage multiple fuel management projects and initiatives.
• Occasional travel is required.
• Other duties as assigned.

JOB SPECIFICATIONS

Skills and Knowledge

• Well‑developed interpersonal skills and the ability to work effectively with diverse personalities and departments.
• Must possess excellent organizational, communication (written and verbal), analytical, and decision‑making skills.
• Strong knowledge of fuel management, fleet operations, fuel purchasing, and cost control.
• Strong understanding of internal controls, transaction auditing, and fraud prevention.
• Strong analytical and financial modeling skills with proficiency in Excel and data visualization tools.
• Experience with fuel management, fleet management, or ERP systems preferred.
• Ability to analyze trends and develop data‑driven recommendations.
• Ability to independently manage the company’s comprehensive fuel management program.
• Knowledge of fuel industry trends, pricing, and fleet fuel efficiency practices preferred.

Work Conditions

Generally, a standard office environment. The ability to work irregular hours when necessary. Occasional travel to company locations or fueling facilities may be required.

BENEFITS

• Medical, Vision, Dental, Supplemental, and Life Insurances available.
• Paid time off, paid holidays, paid community volunteer time.
• Employee Assistance Program (EAP).
• 401k retirement plan with match.

We strive for universal prosperity between our team members, company, customers, and communities. We seek top tier team members who can catch our vision of balancing safety, quality, and productivity.

All regular full-time employees are eligible for CrossCountry's benefit package after 30 days of employment. Our employee benefit package includes: Medical Insurance Dental Insurance Vision Insurance Life Insurance 401(k) Plan* Uniform Incentive* Paid Holidays (after 30 days of service as a full‑time employee) Paid Personal Time-Off * Regular part‑time employees are eligible for these benefits as well.