Frontline Executive Support Lead

Mini-O backyard pods; United States; Remote; USD 48,000 - 96,000; Full time

Job summary

Join Mini-O backyard pods as an Executive Assistant to the Co-CEOs, taking charge of high-level administrative, operational, and strategic tasks. This remote position values proactive individuals with exceptional organizational skills, playing a key role in diverse projects and driving company success.

Benefits

Flexible hours and work from anywhere

Health insurance (medical, dental, vision)

401(k) with employer match

Paid time off and holidays

No caps on compensation based on performance

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong communication skills required.

Responsibilities

• Manage high-priority projects and logistical planning.
• Assist with onboarding and HR support.
• Coordinate logistical arrangements and schedules.

Skills

Organizational abilities

Communication

Problem-solving

Multitasking

Tech-savviness

Education

Experience as an executive assistant

Job description

1 week ago Be among the first 25 applicants

This range is provided by Mini-O backyard pods. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48,000.00/yr - $96,000.00/yr

Executive Assistant to Co-CEOs

The right-hand wrangler to the co-founders. Our all-terrain support backbone.

A trusted hands-on doer and the co-CEOs' Shadow.

Become our resident get-it-done lead for high-level administrative, operational, and strategic tasks and projects.

We're looking for a proactive and highly organized Executive Assistant to support the co-CEOs of MiniOffice. This role involves managing a variety of critical tasks that span from logistical planning and project management to onboarding new team members and identifying new business opportunities.

Key Responsibilities:

• Project Management: Oversee and execute high-priority projects, including finding rental spaces for demo units, coordinating new application setups, and managing internal process improvements
• Onboarding & HR Support: Assist with onboarding new team members, ensuring a smooth integration process and maintaining documentation
• Logistics Coordination: Handle logistical arrangements, such as booking travel, organizing meetings, and managing schedules
• Special Projects: Take ownership of unique, one-off tasks that require research, problem-solving, and strategic thinking
• Documentation, processes and knowledge base improvement
• Sourcing and vetting vendors, tech solutions, materials and HR
  
  
  

More about us and our expectations:

• www.minioffice.co/mindset
• www.minioffice.co/join
  
  
  

Requirements

• Proven experience as an executive assistant or in a similar role supporting senior executives
• Exceptional organizational and multitasking abilities
• Strong communication skills (written and verbal)
• Familiarity with the U.S. business environment and time zones
• Proactive problem-solving and decision-making capabilities
• Tech-savvy with experience in productivity tools and platforms
  
  
  

Benefits

Compensation:

• Base Salary: $3,000 per month
• Performance Bonus: Up to $4,000 per month based on achieving key tasks and exceeding performance metrics
• Freedom: flexible hours and work from anywhere
• Health insurance (medical, dental, vision) with dependent coverage
• 401(k) with employer match
• Paid time off and holidays
• 3 weeks off + US holidays
• No caps on how much you can make and grow; exponential rewards for our top performers
• Influence all business areas and strategy, working directly with the founding team
  
  
  

What You'll Actually Get at MiniOffice (Beyond the job title and the money)

• You'll actually own stuff. Not just "help with" or "support" projects—you'll run them. If something's broken or unclear, we'll expect you to fix it
• You'll learn fast by doing. There's no playbook for most of what we do. You'll figure things out, try stuff, make mistakes, and get sharper every month
• You'll work directly with the founders. No middle layers. You'll see how real decisions get made—good ones and bad ones—and be part of shaping them
• Your work will ship, and it'll matter. This isn't a place for endless meetings or ideas that go nowhere. If you build or lead something, people will see it and use it
• You'll wear a lot of hats. That's the fun part. You might help close a deal one day and solve an ops fire the next. If you like variety, you'll like it here
• You'll help build something real. We make a physical product that changes how people work and live. It's not just digital noise—it's visible, tangible, and lasting
• You can work from anywhere. We're fully remote and trust you to manage your time like a pro. No micromanaging, no "camera-on" culture
• You'll have real input. Good ideas can come from anywhere here. If you're smart and speak up, you'll be heard—and you'll influence what we do
• It's not always easy. We move fast, and we're building as we go. But if you like building things that didn't exist before, you'll feel at home

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  IT Services and IT Consulting

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