Front Office Systems Integrator

Peraton; Sully Square (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading company is seeking a Front Office Special Assistant to support the executive leadership team. This full-time role involves coordinating daily operations, managing calendars, and ensuring effective communication within the team. Ideal candidates will have a relevant degree, extensive experience, and the ability to handle sensitive topics in a dynamic environment.

Qualifications

• Minimum of 8 years with BS/BA; 6 years with MS/MA; 3 years with PhD.
• Active TS/SCI security clearance with Polygraph required.
• Strong prior customer experience and proven time-sensitive prioritization.

Responsibilities

• Manage calendars for the executive leadership team.
• Coordinate and order office supplies.
• Provide FO travel support, including reservations and accounting.

Skills

Communication

Customer Service

Time Management

Team Player

Judgment

Flexibility

Education

Bachelor's degree in a relevant technical field

PhD

Job description

Required:

• Minimum of 8 years with BS/BA; Minimum of 6 years with MS/MA; Minimum of 3 years with PhD
• Bachelor's degree in a relevant technical field, or 4 additional years of relevant technical experience may be accepted in lieu of degree;
• Active TS/SCI security clearance with Polygraph
• Prior customer experience with knowledge of customer applications, systems, tools, and protocols
• Excellent communication and customer service skills
• Proven ability to effectively manage competing priorities as well as anticipate requirements and potential issues
• Demonstrated sound judgment and discretion
• Proven ability to adaptively prioritize time-sensitive issues
• Self-starter who is flexible and willing to meet the challenges and changing needs of a dynamic organization
• Proven track record of being a team player who is willing to pitch in and get the job done

Desired:

• Ability to support and/or lead planning of offsites and all-hands, support creation

The Front Office (FO) Special Assistant (SA) is a full-time position central to the coordination and smooth daily operation of the executive leadership team and associated FO activities. As part of the FO team, the SA will be in a trusted position to coordinate and manage activities related to a variety of sensitive topics to include mission, budget, and personnel. With a small but dynamic FO leadership team, the SA will need to be adaptable, resilient under pressure, and capable of operating independently.

Specific responsibilities include but are not limited to:

• Manage calendars for the executive leadership team
• Serve as a focal point for all facilities/space-related issues and projects
• Schedule and manage upcoming major briefings and engagements
• Serve as a time and attendance time keeper for staff personnel
• Coordinate and order office supplies
• Provide FO travel support, to include reservations, coordination, accounting, etc.
• Maintain phone lists, department messaging groups, and phone trees
• Manage and coordinate the submission of the department's inputs to the weekly office activity summary
• Manage executive leadership's Brain Book inputs and updates