Front Office Manager

Lake Champlain Waldorf School; Shelburne (VT); On-site; USD 45,000 - 65,000; Full time

Job summary

Lake Champlain Waldorf School seeks a Front Office Manager to be the welcoming hub for students, families, faculty, and visitors. You’ll manage front desk operations, support student care, assist with faculty coordination, and handle daily logistical tasks to keep the school running smoothly.

This role requires clear communication, organizational excellence, discretion with confidential information, and a collaborative approach to supporting the school community and safety drills, attendance,

Qualifications

• Bachelors Degree required.
• Strong organizational skills and attention to detail.
• Welcoming, calm, and helpful demeanor with children and adults.
• Clear, professional communication.
• Discretion with confidential student and family information.
• Ability to manage competing priorities and adapt to unexpected situations.
• Comfort with administrative technology and willingness to learn school systems.
• Collaborative approach to supporting the life of a school community.

Responsibilities

• Serve as the first point of contact for phone calls, emails, visitors, and general inquiries, directing questions and messages to the appropriate people.
• Support families in navigating school processes and connecting with the appropriate faculty or staff.
• Maintain an organized, welcoming front foyer, including bulletin boards and other shared spaces.
• Respond to students who need first aid, attention due to illness or injury, or support during the school day; communicate with parents when a child needs to be sent home; manage nurse supplies; maintain and report immunization records; First Aid/CPR training provided.
• Maintain a properly stocked first aid kit and help coordinate responses to student medical needs and emergencies.
• Support students who need a break from the classroom or assistance with everyday challenges, including missing lunches, transportation arrangements, and end-of-day pickup concerns.
• Expertise in using Google Suite.
• Lead and coordinate crisis management and emergency preparedness drills.
• Monitor and maintain the school’s lost and found.
• Manage inventory and ordering of office supplies.
• Organize parent-teacher conference schedules and online sign-ups in collaboration with faculty.
• Coordinate school photo day, including scheduling and parent communications.

Skills

Organizational skills

Attention to detail

Communication

Discretion

Problem solving

Team collaboration

Prioritization

Calm, welcoming demeanor

Education

Bachelor's Degree

Tools

Google Suite

Job description

The Front Office Manager plays a central role in the smooth day-to-day operation of Lake Champlain Waldorf School. As a welcoming first point of contact for students, families, faculty, and visitors, this person helps create an organized, supportive, and responsive school environment. This multifaceted position combines front office administration, student care, faculty support, technology coordination, and daily operational logistics. From greeting visitors and responding to student needs to coordinating school-wide activities, the Front Office Manager helps ensure that the many details of school life run smoothly.

Key Responsibilities

• Serve as the first point of contact for phone calls, emails, visitors, and general inquiries, directing questions and messages to the appropriate people.
• Support families in navigating school processes and connecting with the appropriate faculty or staff.
• Maintain an organized, welcoming front foyer, including bulletin boards and other shared spaces.
• Respond to students who need first aid, attention due to illness or injury, or support during the school day. Must be comfortable caring for sick or injured children, communicating with parents when a child needs to be sent home, managing school nurse supplies, maintaining and reporting immunization records. First Aid/CPR training is provided.
• Maintain a properly stocked first aid kit and help coordinate responses to student medical needs and emergencies.
• Support students who need a break from the classroom or assistance with everyday challenges, including missing lunches, transportation arrangements, and end-of-day pickup concerns.
• Expertise in using Google Suite.
• Lead and coordinate crisis management and emergency preparedness drills.
• Monitor and maintain the school’s lost and found.
• Manage inventory and ordering of office supplies.
• Organize parent-teacher conference schedules and online sign-ups in collaboration with faculty.
• Coordinate school photo day, including scheduling and parent communications.

Qualifications and Attributes

• Bachelors Degree
• Strong organizational skills and attention to detail.
• A welcoming, calm, and helpful manner when working with children and adults.
• Clear, professional communication skills.
• Discretion and sound judgment when handling confidential student and family information.
• The ability to manage competing priorities, solve problems, and respond flexibly to unexpected situations.
• Comfort with administrative technology and a willingness to learn school systems and procedures.
• A collaborative approach and an interest in supporting the life of a school community.