Front Office / Campus Success Manager

Donum Dei Classical Academy

San Francisco (CA)

On-site

USD 45,000 - 55,000

Full time

14 days+

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Benefits offered by this job

100% Employer Paid Healthcare

Optional partial tuition credit

Job summary

A classical education institution in San Francisco seeks a Front Office Manager to oversee campus operations, manage security protocols, and support family engagement. The ideal candidate is proactive and dedicated to creating a positive environment for students and staff. Responsibilities include coordinating logistics and safety measures, ensuring smooth daily operations, and serving as a key resource for families navigating enrollment. This full-time position includes a competitive salary and comprehensive benefits.

Qualifications

Professional working experience in relevant field.
Commitment to ongoing training and spiritual formation.
Must be in good standing with a Christian church.

Responsibilities

Open the school and manage morning operations.
Monitor security protocols and manage office logistics.
Support healthy campus environments and safety plans.

Skills

Proactive operations management

Family engagement

Campus logistics coordination

Job description

Donum Dei Classical Academy founded in 2019 in San Francisco, equips students to become virtuous scholars and servant‑leaders who are known, loved, and formed through a rigorous classical and Christ‑centered education grounded in biblical truth. Rooted in the liberal arts tradition, we seek the peace and prosperity of our city by cultivating spiritually rooted and classically formed students who, alongside their families, serve and live redemptively for the glory of God.

School Information

Address: 1560 Treat Avenue, San Francisco CA 94116
Phone: (415) 874-9631
School Hours: Monday–Thursday, 8:00 a.m.–3:15 p.m. Friday 8:00 a.m.–1:30 p.m. Extended Care until 5:30p.m.

Position Information

Position Title:

Front Office Manager

Reports To:

Assistant Principal

$50,000.00

Working Schedule:

Monday–Friday, 7:30 a.m.–4:30 p.m.

How This Role Fits into the Team

Each member of our team is essential to building a thriving culture that sees and calls out the image of God in our students and in one another. As we invite students to step into everything they are designed to be and do, our faculty and staff must also reflect and invest in our daily work of responding to God’s calling through an inner posture of discipline, diligence, and dedication. The Campus Success Manager at Donum Dei Classical Academy plays a key role in supporting the smooth daily operations of the school by coordinating campus logistics, overseeing facility management, and ensuring a safe, efficient, and welcoming environment for students, staff, and visitors.

Ideal Candidate

A proactive operations professional focused on student experience, family engagement, and smooth campus logistics. They anticipate needs, resolve issues with grace, and champion the school’s mission in daily interactions.

Qualifications & Requirements

Education

Experience

Professional working experience in relevant field(s).

Professional Development

Commitment to ongoing training and spiritual formation throughout the year.

Administration

Requirements

Be passionate about serving families and connecting them to our community as they navigate the journey of discernment, application, and enrollment.
Align with DDCA’s vision to seek the peace and prosperity of our city by cultivating spiritually rooted and classically formed students who, alongside their families, serve and live redemptively for the glory of God.

Faith & Conduct

Be devoted to the truth of the Gospel and to Jesus as Lord.
Serve as a minister of the Gospel.
Be in good standing with a Christian church, which includes weekly attendance and participation as an active worshipper.

Employment Type & Compensation

Employment Type

Full Time Salaried, Exempt

Sick Pay

72 hours annually accrued at a rate of 1 hour per 30 hours worked.

100% Employer Paid Healthcare, Computer, equipment & software

Compensation

Annual salary paid bi monthly. Optional partial tuition credit available.

Key Responsibilities

Manage Campus-wide Operations (80%)

Open the school in the mornings (unlock doors, turn on heating as needed, turn on lights).
Manage the Front Office and ensure a trained staff member is in the front office at all times if you are not able to be in the office (during lunch recess or breaks, for example)
Deliver important messages to staff members and students
Monitor door/intercom and sign visitors in and out based on security protocols
Direct visitors (parents/guardians, substitute teachers, prospective employees and families) to events/meetings/classrooms and introduce them to their school contact
Support various school mailings (inquiry packets, annual all-school mailings, etc.)
Coordinate with teachers in order to tend to sick students and notify parents as needed
Provide administrative support to leadership team and staff
Manage purchasing for supplies, printers, and other office and facilities needs (i.e. water dispensers, first aid supplies, staff lounge/bathroom supplies-- coffee, plates, handsoap, etc.).
Maintain contact records and notes on vendors used for facilities
Support facilities and building management, like greeting visitors and receiving packages
Assist with facilities projects as needed
Seek to create and maintain an organized and beautiful front office, staff break room, and other shared spaces around campus (school yard, garden area, rooftop area)
Support substitutes with operational needs when they are on campus
Support management and filing of incident reports
Help the leadership team manage student health records and needs (e.g. first-aid, tracking allergies, etc.)
Support Extended Care program needs
Manage after school activities calendar and traffic flow of students in different activities

Support Campus Safety and Security (20%)

Collaborate with leadership team to develop project management plan for facilities and security
Collaborate with our leadership team to implement a campus security plan
Take ownership of protocols and procedures (opening/closing building, handling injury reports, keeping playground orderly) and train teachers and staff on security best practices.
Help ensure secure check-in for all visitors
Help develop and train faculty and staff on overall security plan
Ensure fire alarms and smoke detectors are operable
Assist with emergency plans and support all emergency drills and practices
Assist in preparing school for active shooters or other potential violators
Involve police and fire department to visit periodically so we can learn safety plans and procedures
Help monitor parking lot (pick up) and Precita Park areas (when students or faculty are present)
Partner on special building projects related to security/facilities and events
Attend and support all events to ensure operational safety and security for our facility, guests, and students
Regularly monitor security of all entrance/exit points of school to ensure campus safety