Front Office Manager

HEI Hotels; Reston (VA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with matching

Hotel room discounts

Pet insurance

Paid time off

Job summary

The Westin Reston Heights, part of HEI Hotels, seeks a Front Office Manager in Reston, Virginia. Lead guest services, manage registration and checkout, and ensure brand standards across front desk operations. Strong leadership, PMS proficiency, and cash handling required.

You will collaborate with sales and other departments to optimize occupancy and guest satisfaction. Competitive pay range with comprehensive benefits is offered, along with opportunities for growth and development within HEI

Qualifications

• Minimum of 2 years Front Desk experience, preferably in leadership role.
• Proficient with PMS system and cash handling.
• Strong communication and guest service skills.

Responsibilities

• Ensure efficient guest registration, checkout, and telephone service with brand standards.
• Implement company and franchise programs and assist in budgeting.
• Monitor front office systems and equipment for optimal performance.
• Track guest satisfaction surveys and maximize feedback usage.
• Schedule and control labor costs using labor management tools.
• Interact with guests to resolve issues and maintain high satisfaction.

Skills

Front Desk Leadership

PMS System Proficiency

Cash Handling

Communication Skills

Guest Service Excellence

Tools

PMS System

Job description

## Front Office ManagerApplyremote type: On-Sitelocations: Westin Reston - Reston, VAtime type: Full timeposted on: Posted Todayjob requisition id: JR117322**About Us**Ideally located for business or leisure, The Westin Reston Heights is a blend of comfort and sophistication. Our goal is treat each and every associate like family. We offer free lunch, free parking and monthly town halls to show each associate how much we care and how thankful we are for their hard work. We focus on growth and development so that you are able to build your career in hospitality. Apply today to learn more about joining our team!Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.**Compensation**Salary Range: $65,000.00 - $72,000.00 Annually### Tipped/Service Charge Eligible? No### Discretionary Performance Bonus Eligible? No**Overview**Ensure guest service standards of the guest arrival, departure, and any other guest contact experience are met through optimal training, staffing, and supervision of labor, efficient management of operating supplies, and proactive monitoring of guest service scores and comments.### **Essential Duties and Responsibilities*** Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied.* Implement company and franchise programs.* Prepare forecasts and reports and assist in the development of the room’s budget.* Monitor and maintain the front office systems and equipment to ensure their optimum performance.* Track guest satisfaction surveys and maximize usage of the guest response tracking system.* Develop and implement controls for expense management. Utilize labor management tools to schedule and control labor costs.* Interview, hire, train, develop, resolve problems, provide open communication, and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals.* Communicate both verbally and in writing to provide clear direction to staff.* Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality.* Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied.* Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction.* Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations.* Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.* Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues.* Regular attendance in conformance with the standards is essential to the successful performance of this position.* Comply with attendance rules and be available to work on a regular basis.* Perform any other job-related duties as assigned.**Qualifications and Skills*** Minimum of 2 years Front Desk experience, preferably in leadership role.* Proficient with PMS system.* Advanced knowledge of brand’s reward program.* Able to handle cash and credit transactions.* Computer literacy and financial management a must.* Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts.* General knowledge of local area attractions and transportation.* Able to observe and detect signs of emergency situations. Able to remain calm and alert, during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates.* Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues and labor relations, including, but not limited to the following statues and their comparable state and local laws.* Able to establish and maintain effective working relationships with associates and customers.* Able to make sound business decisions and take action quickly based on previous experience and good judgment.* Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.* Effective verbal and written communication skills.* Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.## **Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.