Front Office Manager

Systems Planning and Analysis, Inc.; Arlington (VA); On-site; USD 70,000 - 88,000; Full time

Job summary

Systems Planning and Analysis, Inc. seeks a Front Office Manager to provide onsite administrative support to the DARPA BTO Front Office in Arlington, VA. The role requires initiative, multi-project tracking, and professional interaction with leadership and program staff.

The ideal candidate holds an Associate's degree with 1 year of experience, strong documentation skills, and an active Secret clearance. Bachelor's degree and prior DARPA/R&D support experience are preferred.

Qualifications

• Associate's degree and 1 year of working experience.
• Strong spelling and grammar skills, ability to format documents professionally.
• Experience creating, compiling, and editing technical text and graphics.
• Ability to organize reports, schedule meetings, and support contract deliverables.
• Active Secret clearance; willingness to report to Arlington, VA full-time.

Responsibilities

• Provide proactive administrative support to Front Office leadership.
• Assist in onboarding, planning, prioritization, and execution of Front Office activities.
• Coordinate cross-functional tasks with Executive Assistants, Action Officers, and Program Managers.

Skills

Administrative support

Documentation editing

Communication

Active Secret clearance

Time management

Education

Associate's degree

Bachelor's degree

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.

We have an immediate need for a Front Office Manager to provide onsite support out of Arlington, VA.

Responsibilities

The Office Manager will work closely with the DARPA BTO Front Office team on a daily basis to ensure timely, proactive and comprehensive administrative support to leadership. The dynamic nature of this role requires that the successful candidate is a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are, while displaying elite multi-project tracking and execution ability, along with exemplary time management skills. The position requires professional demeanor across internal and external stakeholders. The Office Manager will work directly with Executive Assistants, Action Officers, and DARPA Program Managers to assist in Front Office activities and processes including onboarding, planning, prioritization, and execution. The role requires cross training with Front Office support staff on other duties as assigned.

Qualifications

Required:

• Associate's degree and 1 year of working experience
• Proven ability to organize reports, facilitate virtual collaboration, provide assistance in tracking contract deliverables and organizing meetings, and providing administrative assistance/customer support
• Demonstrated experience creating, compiling, and editing computer-generated documentation including technical text and graphics.
• Strong spelling and grammar skills and ability to put documents in proper format
• Active Secret clearance
• Able to report to Arlington, VA up to full-time based upon client needs

Desired:

• Bachelor's degree
• Prior experience supporting DARPA, R&E, or DoW

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $70,000.00/Yr. - USD $88,000.00/Yr.