Front Office Lead - Smyrna Primary Care Center

Wellstar Health Systems; Smyrna (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Wellstar Health System in Georgia is seeking a Day Shift Front Office professional to ensure smooth patient flow, accurate registration, and timely appointments across daily operations. You will act as the liaison between management and office staff.

Responsibilities include coordinating front office coverage, training new staff, handling patient inquiries, and collaborating with billing and management to improve performance.

Qualifications

• High School Diploma / GED General
• Minimum 3 years clerical experience in a physician practice.
• Computer skills essential.
• Medical terminology including coding needed (CPT-4, ICD-9, HCPCS).
• Knowledge of insurance filing and requirements.
• Strong verbal and written communication skills.

Responsibilities

• Cross-training and coverage for all front office positions when short-staffed.
• Coordinating training for new Front Office staff.
• Overseeing daily front office functions: calls, appointments, interactions.
• Reviewing patient flow issues and proposing improvements.
• Handling inquiries about insurances and accounts.
• Communicating with staff and management on issues.
• Tracking front office collections monthly.
• Assisting with interviewing and hiring process.
• Ensuring excellent customer service to all customers.
• Complying with Wellstar policies and code of conduct.

Skills

Clerical experience

Medical terminology

Insurance knowledge

Communication skills

Computer skills

Education

High School Diploma / GED General

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Job ShiftDay (United States of America)

Job Summary

Overall responsibility for ensuring a smooth patient flow in all daily front office operations, which may include: obtaining correct registration information, optimizing front office collections, scheduling appointments accurately and timely, managing medical records and referrals, and appropriate staffing for department. Acts as the liaison, communicating between management and the office staff.

Core Responsibilities and Essential Functions

• Cross-training and providing coverage for all front office positions when short-staffed, or as needed
• Training and/or coordinating training for new employees in the Front Office
• Overseeing daily front office functions by support staff; ensuring patient calls, appointments, and interactions with front office staff are handled timely and professionally
• Reviewing and communicating to management on patient flow issues and providing recommendations on how to improve performance
• Handling patient and staff inquiries about insurances, account status, and general patient counseling, and any customer complaints
• Communicating directly and regularly with front office staff on all issues, including direction from management and providers
• Communicating with the billing staff, front office staff, and management on missed information or errors which may slow down the collection process, balances that need assistance in collecting or patient questions
• Tracking and reviewing front office collections monthly
• Assisting with interviewing recruitment candidates and the hiring process
• Overall responsibility for superior front office performance by the Front Office
• Learning the skills required to be a supervisor, job shadowing other supervisors and managers
• Providing outstanding customer service to internal and external customers
• Other duties as assigned by management
• Performs other duties as assigned
• Complies with all Wellstar Health System policies, standards of work, and code of conduct

Required Minimum Education

• High School Diploma / GED General

Required Minimum Experience

• Minimum 3 years clerical experience in a physician practice.

Required Minimum Skills

• Computer skills essential.
• Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS)
• Knowledge of insurance filing and requirements.
• Strong verbal and written communication skills.

Join us and discover the support to do more meaningful work-and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.