Front Office Executive Support Specialist

Guidehouse; Reston (VA); On-site; USD 98,000 - 163,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Relocation assistance (if applicable)

Job summary

Guidehouse in Reston, VA is seeking a Front Office Executive Support Specialist to assist executive leadership at the federal IC, handling calendar management, high-visibility events, and executive communications.

You will coordinate with SES-level Front Offices across the IC, support outreach to internal and external stakeholders, and help develop SOPs, reports, and tasking trackers to ensure timely delivery.

Qualifications

• Active TS/SCI clearance with polygraph required.
• 3+ years' executive-support experience in federal government or IC.
• Experience coordinating with senior government leaders and agencies.

Responsibilities

• Support executive leadership with calendar management and logistics for meetings.
• Coordinate high-visibility events and engagements with IC partners.
• Prepare correspondence, reports, SOPs, and tasking trackers.
• Liaise with internal and external stakeholders across IC and government.

Skills

Executive support

Stakeholder engagement

Administrative support

Calendar management

High-visibility coordination

Education

Bachelor's degree

Job description

Job Family:Management ConsultingTravel Required:Up to 10%Clearance Required:Active Top Secret SCI with PolygraphWhat You Will Do:As a Front Office Executive Support Specialist, you will support our government clients’ executive leadership teams with a wide range of impactful deliverables as they execute their mission. This includes support calendar and executive support to senior government officials and requires coordination with other SES level Front Offices across the Intelligence Community (IC). This role directly supports the forefront of IC decision-making and involves coordination between internal government partners and external stakeholders across the IC and broader federal government.Key tasks involve:Supporting high-visibility events (e.g., All Hands, senior leader engagements, or executive forums).Communicating with key internal and external stakeholders and facilitating strategic engagements with leaders in the IC Community, OMB, and Congress.Supporting executive Government leaders in special needs related to outreach such as calendar management and logistics for meetings.Supporting the creation, execution, and maintenance of a detailed executive support SOPs.Reviewing, maintaining, and updating professional correspondence, activity reports and taskings.Support special projects directed by senior government leaders.What You Will Need:An ACTIVE and MAINTAINED TS/SCI Federal or DoD security clearance with a FULL SCOPE (FSP) polygraphBachelor’s degreeTHREE (3) or more years' experience providing executive-level communications, stakeholder engagement, and administrative support within the federal government and/or Intelligence Community (IC)What Would Be Nice To Have:Bachelor's degree in Business Administration, Public Relations, Marketing, or a Communications field.Prior experience as an Executive Admin or in a Chief of Staff Support role within the IC.Strong interpersonal, people management, and customer management skills.Excellent organization, leadership, and functional communication skills.Ability to manage and prioritize multiple tasks across multiple individuals and ensure quality and timely delivery of end products.Strong writing and editing skills and attention to detail.Experience engaging with executive POCs across multiple Government agencies.The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.What We Offer:Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.Benefits include:Medical, Rx, Dental & Vision InsurancePersonal and Family Sick Time & Company Paid HolidaysPosition may be eligible for a discretionary variable incentive bonusParental Leave and Adoption Assistance401(k) Retirement PlanBasic Life & Supplemental LifeHealth Savings Account, Dental/Vision & Dependent Care Flexible Spending AccountsShort-Term & Long-Term DisabilityStudent Loan PayDownTuition Reimbursement, Personal Development & Learning OpportunitiesSkills Development & CertificationsEmployee Referral ProgramCorporate Sponsored Events & Community OutreachEmergency Back-Up Childcare ProgramMobility StipendAbout GuidehouseGuidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.