Front Office Coordinator / Operations Assistant

Career Group; Beverly Hills (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading private real estate investment firm in Los Angeles is seeking a Front Office Coordinator/Operations Assistant. This role involves managing front desk activities, supporting office operations, and assisting with financial document preparation. Ideal candidates are organized, detail-oriented, and thrive in fast-paced environments. Join a high-performing team that values collaboration and reliability.

Qualifications

• Experience in administrative or operational support, ideally in real estate or finance.
• Proven skills in document handling and light financial tasks.

Responsibilities

• Manage front desk activities including calls and vendor coordination.
• Assist with preparation of financial documents and maintain legal documents.
• Coordinate tenant maintenance needs and internal process improvements.

Skills

Organizational Skills

Attention to Detail

Adaptability

Education

Bachelor's Degree

Job description

Front Office Coordinator / Operations Assistant

Our client, a top private real estate investment firm based in Los Angeles, is seeking a sharp and proactive Receptionist/Operations Assistant to support daily office functions and help coordinate real estate operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys a mix of administrative and project-based work, and brings precision, polish, and a strong sense of initiative. The person will have visibility across property operations, lease processes, and internal systems—including light financial work and document preparation. It’s an excellent opportunity to grow within a small, high-performing team that values reliability, detail, and collaboration.

Key Responsibilities:

1. Manage front desk activity including calls, guests, vendor coordination, and day-to-day correspondence
2. Support office operations—calendar management, scheduling, travel planning, office supply coordination
3. Assist with preparation and organization of financial documents, including invoices, expense tracking, and budget spreadsheets
4. Draft, organize, and maintain legal and leasing documents; support active real estate projects and property listings
5. Coordinate tenant maintenance needs, document flow, and internal process improvements including SOPs and IT/file system structure

Ideal Candidate:

1. Administrative or operational support experience, ideally in real estate, finance, or professional services
2. Strong attention to detail with proven skills in document handling and light financial tasks
3. Organized, tech-savvy, and highly adaptable with a self-starter attitude
4. Confident managing multiple priorities and deadlines in a fast-paced, dynamic setting
5. Bachelor’s degree required; valid driver’s license and reliable transportation required

This is a hands-on, high-impact role in a close-knit office where your work directly supports the success of the team. Ideal for someone who takes pride in being the steady, detail-oriented anchor in a fast-moving environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.