Front Office Coordinator – Madison, WI

Lee Hecht Harrison Nederland B.V.; Town of Middleton (WI); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading staffing firm is seeking a proactive Office Administrator for their Madison office to support daily operations, manage communications and office logistics, and enhance team productivity. The role offers a competitive salary ranging from $50,000 to $55,000 annually.

Qualifications

• Proactive and detail-oriented with strong communication skills.
• Experience in administrative support and client interaction.
• Ability to manage multiple tasks within a busy office environment.

Responsibilities

• Act as the central point of contact for internal and external communication.
• Oversee office logistics including supply ordering and vendor coordination.
• Maintain a clean and organized office environment.
• Manage calendars and coordinate appointments for team productivity.

Skills

Communication skills

Organizational skills

Customer service

Time management

Job description

We’re seeking a proactive and detail-oriented Office Administrator to support the daily operations of our client's Madison office.

Primary Duties

• Client & Team Support: Act as the central point of contact for internal staff and external clients, ensuring timely and courteous communication.
• Communication Management: Handle incoming and outgoing calls, direct inquiries appropriately, and maintain accurate message logs.
• Administrative Coordination: Oversee office logistics including supply ordering, mail handling (USPS, FedEx, DHL), and vendor coordination.
• Workspace Oversight: Maintain a clean, safe, and well-organized office environment, promoting health and safety standards.
• Scheduling & Time Management: Manage calendars, book meeting rooms, and coordinate appointments to optimize team productivity.

Key Responsibilities

• Develop and maintain filing systems to support efficient document retrieval and storage.
• Monitor inventory levels and place orders to ensure supplies are always available.
• Evaluate vendors regularly to ensure competitive pricing and quality service.
• Greet guests professionally and provide accurate information or assistance as needed.
• Respond to voicemails and emails promptly, ensuring no communication goes unanswered.

Pay: $50,000 - $55,000

Pay Details: $50,000.00 to $55,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

We are an equal opportunity employer and welcome applicants with diverse backgrounds. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.