Front Office Coordinator

Fairstead; New York (NY); On-site; Full time

Job summary

Fairstead, a leading real estate firm in New York, seeks a Front Office Coordinator to enhance office operations. This role involves managing front desk duties and providing essential administrative support. Ideal candidates are detail-oriented, organized, and possess excellent communication skills while thriving in a fast-paced environment.

Qualifications

• 2+ years of work experience in an administrative/office support role.
• Exceptional attention to detail and strong organizational skills.
• Proficient with Microsoft Office Suite and Google products.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Coordinate daily lunch orders and manage catering logistics.
• Assist with facility maintenance requests and monitor seating charts.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Problem-solving skills

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google products

Job description

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Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator.

Fairstead’s Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships

We are seeking a personable Front Office Coordinator to join our team. As the first point of contact for clients, partners, and visitors, this role is crucial in creating a welcoming and efficient office environment. The ideal candidate will manage front desk operations, provide administrative support, and help maintain smooth day-to-day office functions. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of a growing, collaborative team.

Responsibilities

• Maintain visitor log and security access
• Greet and welcome visitors in a professional and courteous manner; announce and direct them accordingly
• Support and oversee daily administrative functions to ensure efficient office operations
• Act as liaison with building management across four corporate office locations
• Monitor and manage office supply inventory; place orders as needed
• Sort and distribute incoming mail and deliveries; manage outgoing correspondence
• Ensure adherence to office policies and procedures and assist in their implementation
• Coordinate daily lunch orders and manage catering logistics
• Provide administrative support across departments as requested
• Manage conference room bookings and coordinate daily staff meetings
• Assist in planning office events, employee gifting, and team celebrations
• Help coordinate arrangements for traveling employees and visiting staff
• Welcome new hires and assist with onboarding tasks to ensure a smooth and organized start
• Assist with facility maintenance requests
• Monitor and update seating charts
• Track and reconcile office expenses on Concur
• Emergency preparedness: support safety drills
• Maintain office calendars and notices: keep shared office calendars up to date with holidays, special events, and relevant building notices
• Maintain cleanliness and organization of our communal spaces
• Replenish pantry supplies
• Manage company swag inventory
  
  

Requirements

• Bachelor's degree preferred.
• 2+ years of work experience in an administrative/office support role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Proficient with Microsoft Office Suite and Google products.
• Able to effectively present and information and respond to questions from management, vendors, and associates.
• Adhere to tight deadlines and quick turnaround for deliverables.
• Ability to work collaboratively in a dynamic environment where adaptability is imperative.
• Please note this role is on site 5 days per week at our NYC HQ
  
  

Exact compensation may vary based on skills, experience, and location.

Salary Range

$28 - $32 USD

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at

https://fairstead.com/privacy-policy/

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