Front Office Associate, Primary Care

Children's Healthcare of Atlanta; Georgia; On-site; USD 20,664 - 30,307; Full time

Job summary

Children's Healthcare of Atlanta is seeking a Front Office Associate for our primary care practices. You will greet patients, verify insurance, collect payments, and schedule visits while maintaining accurate EMR records and HIPAA compliance.

The role requires at least one year in a medical front office or customer service setting and a high school diploma; college degree and knowledge of Medicaid portals are preferred.

Qualifications

• One year of front office or customer service experience in a healthcare setting.
• High school diploma or equivalent.
• Preferred: College degree and knowledge of registration/insurance systems.

Responsibilities

• Greet patients and families with a friendly and professional demeanor.
• Verify patient insurance and assist with billing questions and payments.
• Schedule appointments and manage provider calendars.
• Update patient records in the EMR system and maintain confidentiality.
• Assist with referrals, prior authorizations, and registration tasks.
• Support front desk operations and patient flow.

Skills

Medical terminology

EMR systems

Interpersonal skills

Multitasking

Education

High school diploma

College degree

Tools

Word

Excel

Job description

Work Shift

Work Day(s)

Shift Start Time

Shift End Time

Worker Sub-Type

Regular

Job Description

The Front Office Associate, Primary Care is the first point of contact for patients and their families at the primary care practice. This role is responsible for creating a welcoming environment, coordinating patient check-in and check-out, handling scheduling, insurance verification, billing, collections, and supporting administrative functions to ensure smooth day-to-day operations of the office. Collaborates with appeals department to overturn claims denial.

Experience

• One year of front office or customer service experience in a healthcare setting

Preferred Qualifications

• College degree
• Knowledge and utilization of patient registration systems, insurance verification systems, and/or Medicaid portals
• Pediatric office setting

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Knowledge of medical terminology
• Proficient in EMR systems and basic computer applications (Word, Excel, email)
• Excellent interpersonal, organizational and communication skills
• Excellent customer service skills
• Proven ability to multitask in a fast-paced environment

Job Responsibilities

• Greet patients and families with a friendly and professional demeanor.
• Assist patients in completing intake questionnaires in MyChart.
• Verify patient insurance through batch eligibility or on demand. Contact patients whose insurance is inactive, or the PCP is incorrect.
• Check in patients, verify demographics and insurance information, responsible party, secondary insurance, PCP, etc.
• Check out patients, collect copays, coinsurance, deductibles and outstanding balances. Understand insurance rules and explain to patients. Review charge capture adding modifiers, linkage as needed. Collaborate with clinical staff to ensure accuracy. Provide follow-up instructions and schedule next appointment.
• Monitor patient accounts and assist with collecting outstanding balances.
• Assist patients with billing questions, payment plans, and financial paperwork.
• Ensure daily payment reconciliation.
• Schedule appointments and manage provider calendars.
• Knowledge of primary care well visit and immunization schedule.
• Recall, reminders and follow up all missed appointments.
• Answer multi line incoming calls, respond to inquiries, and direct calls appropriately. Follow protocols for giving clinical advice and identifying urgent/emergent issues.
• Maintain patient confidentiality and adhere to HIPAA regulations.
• Update and maintain accurate patient records in the electronic medical record (EMR) system.
• Process referrals, prior authorizations, and medical record requests.
• Assist in form completion - 3231, 3300, sports, camp, etc.
• Manage incoming and outgoing mail, faxes, scans, and other communications.
• Ensure waiting area and front office are clean, organized, and child friendly.
• Collaborate with clinical staff to support patient flow and service excellence.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Job Family

Patient Access