Front Office Assistant

Amplifon AG; Little Rock (AR); On-site; USD 46,838,000 - 52,349,000; Full time

Benefits offered by this job

Monthly bonus

Health insurance

Health Savings Account

401K with employer match

Life insurance

Work–life balance

Equal opportunity employer

Job summary

Miracle-Ear, part of Amplifon, is expanding its team of Front Office Assistants. The role focuses on managing the customer journey, scheduling appointments, and supporting retail operations in a healthcare setting.

You will assist with inquiries, data entry, and collaborate with the Hearing Care Professional on promotions. We offer a Monday–Friday schedule (8:30am–5pm), competitive hourly pay, and a monthly bonus opportunity along with benefits such as life insurance, HSA, and 401K with employer

Qualifications

• High school diploma or equivalent required.
• Administrative, reception or customer service background preferred.
• Experience in healthcare setting preferred.
• 2+ years in administrative role and in direct customer support.
• Experience with appointment setting and customer database management.
• Comfortable handling inbound and outbound calls.
• Proficient in Microsoft Office and Windows.

Responsibilities

• Manage the customer journey from intake to appointment follow-up.
• Coordinate, screen, and confirm appointments; engage with customers in person or by phone.
• Drive appointment bookings to support store performance through outbound calls.
• Support store administration: inventory, billing/invoicing, answering inquiries, assist walk-ins.
• Maintain customer database and protect sensitive healthcare data.
• Collaborate with Hearing Care Professionals on sales promotions and marketing efforts.
• Prepare customer appointments and assist in sale of hearing aid accessories; provide after-care support.

Skills

Administrative

Reception

Customer service

Healthcare experience

Appointment setting

Microsoft Office

Data privacy

Education

High school diploma or equivalent

Tools

Microsoft Office

Windows

Job description

Miracle-Ear, part of Amplifon, the global leader in retail hearing solutions, is expanding its team of Front Office Assistants.We are seeking passionate, driven individuals who are committed to making a difference every day. By joining Miracle-Ear, you’re not just working for a company – you’re working towards a purpose; helping people rediscover all the emotions of sound.

Responsibilities:

Manage the customer journey

• Support the customer intake process by setting appointment expectations, delivering a quality customer experience throughout.
• Perform effective schedule management through coordinating, screening, and confirming appointments, engaging with customers both in-person and over the phone.
• Drive customer appointments to support store performance by making outbound calls to potential and existing customers.

Support store administration and operations

• Monitor inventory, assist with billing/invoicing, answer customer inquiries, and support walk-ins.
• Ensure data accuracy and privacy by maintaining the customer database, updating office records, and remaining compliant with all protected customer healthcare data.

Contribute to the retail sales process

• Partner with the Hearing Care Professional to engage in marketing efforts, office promotions, and social media initiatives.
• Prepare customer appointments and engage in the sale of hearing aid accessories.
• Provide routine after-care services, including troubleshooting, cleaning, and maintaining hearing aid devices.

Qualifications:

• High school diploma or equivalent
• Administrative, reception, or customer service background
• Experience working in a healthcare setting is preferred
• 2+ years of administrative experience in a professional setting
• 2+ years in a direct customer support role
• 2+ years of experience with appointment setting and customer database management
• Comfortable handling inbound & outbound calls
• Motivated to help drive sales goals
• Proficiency in Microsoft Office and Windows

What We Offer:

• $17.00/hour + monthly bonus opportunity
• Work-life balance, hours are M-F, 8:30am-5pm
• Life insurance, Health Savings Account, 401K with employer match

About us:

For over 75 years, Miracle-Ear has led the way in innovation and customer service, helping over 50 million people with hearing loss. With 1,500 franchised and corporately owned retail clinics across the United States, we’ve developed a deep understanding of how to care for customer needs and take pride in improving every customers quality of life.

Through the Miracle-Ear Foundation, we give back to the local communities we serve, with a portion of every hearing aid sold helping someone in need. Fostering a culture of belonging allows us to deliver on our promise of helping millions of diverse customers rediscover all the emotions of sound.

Our parent company, Amplifon, is the global leader in the retail hearing aid industry, operating nearly 10,000 clinics in 26 countries worldwide. In recognition of our commitment to empowering people, we are thrilled to announce that Amplifon has been honored as a "Top Employer 2026" across Europe, the United States, Canada and New Zealand by the Top Employers Institute.

Please note that AI tools may be used to assist in resume screening. All hiring decisions are made by our recruitment team.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.