Front Office Assistant

Caterpillar; Corpus Christi (TX); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching

EAP

Medical Insurance

Dental Insurance

Vision Insurance

Vacation & Holidays

Disability Insurance

Life Insurance

AD&D Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar in Corpus Christi, TX, seeks an Administrative Support Specialist to provide essential office assistance, coordinate travel, manage calendars, and ensure smooth internal and client communication.

You will handle correspondence, answer calls, edit documents, prepare invoices, and support meetings while maintaining a high standard of accuracy, discretion, and customer service in a fast-paced environment.

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing incoming calls.
• Oversee calendars and travel arrangements.
• Maintain quality control by editing and proofing work for errors and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

MS Office

Communication skills

Attention to detail

Customer service

Time management

Team collaboration

Job description

In this highly-visible role you will showcase your polished interpersonal skills to facilitate internal communication between team members as well as to develop working relationships with prominent clients. You will also perform vital administrative tasks, helping to improve office efficiency and optimize workflow.

You will:

• Compose correspondence, memos, and invoices
• Provide telephone support by responding to and directing incoming calls
• Oversee calendars and travel arrangements
• Maintain quality control by editing and proofing work for errors and consistency
• Offer meeting support as needed
• Copy, fax, distribute, and file documents
• Take on other duties as assigned

You will need:

• Ability to balance competing projects in a demanding and fast-paced setting
• Meticulous attention to detail; high level of accuracy
• Outstanding written and verbal communication skills
• Service-oriented, flexible, and collaborative work style
• Warm, welcoming, and professional demeanor
• Capacity to handle challenging situations with poise and diplomacy
• Proficiency in MS Office

Your ability to anticipate office needs and operate with the utmost level of integrity and discretion will ensure your success in this rewarding support role!

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance

$46,000 yearly