Front Office Assistant

Adams Leclair LLP; City of Rochester (NY); On-site; USD 37,000 - 42,000; Full time

Job summary

Adams Leclair LLP is seeking an Office Assistant/Receptionist for their law firm in Rochester, NY. This role encompasses front office administration, HR and communications support, and marketing assistance. Ideal candidates will excel in multitasking and possess strong organizational skills, contributing to a collaborative environment with opportunities for career growth. The position offers a competitive salary and benefits package.

Benefits

Health insurance stipend

Paid time off

401K

Paid parking

Qualifications

• 1-3 years in office management or administrative support, preferably in law firm.
• Strong communication and multitasking abilities required.
• Experience in social media and content creation preferred.

Responsibilities

• Greet clients and maintain reception area; manage calls and mail.
• Assist in HR support and event planning.
• Support marketing efforts using Canva and Mailchimp.

Skills

Communication

Organization

Problem-Solving

Tools

Microsoft Office Suite

Canva

Mailchimp

SurveyMonkey

Job description

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This range is provided by Adams Leclair LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$37,000.00/yr - $42,000.00/yr

Direct message the job poster from Adams Leclair LLP

Position Overview: The Office Assistant/Receptionist will serve as a key support role in the law firm, providing primary front office duties, backup legal assistant support, as well as assisting with marketing, communications, and event support.

Adams Leclair is a law firm that is focused delivering the highest quality work to our clients, and maintaining a collaborative, high-performing work environment.This role is integral to the firm’s growth and success.

Primary Responsibilities:

Front Office Administration:

• Greet clients and maintain a client-ready reception area; responsible for maintaining and scheduling conference room calendars, coordinating food and beverage set-up and supporting the IT and A/V needs
• Manage phone calls and transmit messages accurately and promptly; Process incoming and outgoing mail including FedEx, certified mail, and USPS
• Maintain supplies and organization of office copy centers, kitchen, conference rooms, and common areas
• Scan and maintain files for receipts and applicable bills
• Maintain up-to-date and organized digital files using the firm’s practice management software
• Provide reporting support, utilizing practice management software and use of Excel.
• Provide data entry support for file maintenance and new file opening, as needed.
• Provide daily assistance to the administrative team with work overflow, including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, and processing expense reports.

HR/Communications Support:

· Assists with scheduling interviews, interview communications, and filing

· Supports the new hire onboarding process

· Member of the culture committee

· Gather information for the weekly newsletter and publish each week

· Use SurveyMonkey for data gathering as required

Event Support:

• Support and execute firm events such as client meetings, seminars, webinars, networking events, and holiday gatherings.

· Assist in managing the firm’s participation in conferences and other professional events

Marketing Support (experience preferred, but not required):

· Utilize canva and mailchimp for social media and newsletter communications

· Create and post social media for the firm in conjunction with the marketing team

· Update website and social media platforms with Adams Leclair and attorney information

Qualifications:

• Minimum of 1-3 years of experience in office management or administrative support, preferably in a law firm or professional services environment.
• Experience in social media, and content creation (preferred)
• Proven ability to coordinate events and manage multiple tasks with attention to detail.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational, problem-solving, and multitasking abilities.
• Proficiency in Microsoft Office Suite, and online social media tools.

Compensation: Compensation will be based on experience and qualifications, with a range of annual salary of $37,000 – 42,000 for a full-time position.This is an in-person role, with work hours of 8:45am to 5:00pm with a 45-minute break. Benefits include a health insurance stipend, paid time off, holidays, sick leave, 401K, and paid parking.

Part-time candidates are welcome to apply as well.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Law Practice

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