Front Office Assistant

Associations, Inc.; Charlottesville (VA); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading HOA Management company is seeking a full-time Front Desk Assistant in Charlottesville, VA. This entry-level position offers a chance to start a career in a supportive environment, providing essential office support and managing communications for the team.

Qualifications

• 1+ years of office admin or front desk experience required.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Provide office support to a 4-person office and manage communications.
• Schedule meetings, order supplies, and assist with invoicing.

Skills

Customer focused

Team oriented

Excellent communication

Tools

MS Office Suite

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is now hiring a full time Front Desk Assistant at our Charlottesville, VA corporate office location.

This is a great entry-level opportunity for someone to begin their career in the HOA Management industry with a industry leader!

Daily responsibilities:

• Onsite, Monday - Friday, 8am-5pm, 1 hour for lunch.
• Provide office support to a 4-person office, managers in the field, homeowners, contractors, and vendors.
• Answer and direct calls, manage emails, fax, file, scan documents.
• Research and respond to inquiries, in person, by phone, and email.
• Schedule meetings, order supplies, manage the copiers, provide references for resources for those in the field.
• Code invoices and assist homeowners making monthly payments.
• Other duties as assigned.

Requirements

• 1+ years of office admin, front desk, or office support experience.
• Service drive, Customer focused, Team oriented.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• Excellent communication skills, written and spoken.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.