Front Office Agent

EOS Hospitality; Bethany Beach (DE); On-site; USD 25,000 - 42,000; Full time

Job summary

EOS Hospitality is seeking a Front Office Agent to greet guests, process check-ins/outs, assign rooms, and handle requests with a focus on accuracy and guest satisfaction.

The role requires solid communication, multitasking, and a professional appearance, and involves maintaining guest records and assisting with billing and room changes where needed.

Qualifications

• Education: High school or equivalent preferred.
• Experience: 1–2 years in a similar position preferred.
• Grooming: All colleagues must maintain a neat and well-groomed appearance.

Responsibilities

• Process guest check-ins and check-outs, room assignments, and changes.
• Secure payment and reissue room keys as needed.
• Verify rates, document exceptions, and adjust billing.
• Communicate with staff about room status and guest requests.
• Answer calls with proper etiquette and assist with guest inquiries.
• Maintain guest history records and assist groups with inventory and information.
• Resolve guest complaints and ensure guest satisfaction.
• Perform duties as assigned and maintain organization under pressure.

Skills

Customer service

Communication skills

Multi-tasking

Education

High school diploma or equivalent

Tools

PMS software

Job description

Job Summary

The Front Office Agent is responsible for processing all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secure payment; activate/reissue room keys. Ensure rates match market codes, document exceptions. Verify/adjust billing for guests. Communicate to appropriate staff when guests are waiting for an available room. Advise guest of messages. Coordinate with Housekeeping to track room status and guest concerns. File guest paperwork or documentation. Provide information and assistance to all guests and visitors.

Responsibilities

• Maintain complete knowledge of hotel operations, scheduled daily activities, and room products.
• Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
• Answer telephone calls within 3 rings, using correct salutations and telephone etiquette.
• Ascertain callers' needs through open-ended questions.
• Describe room accommodations and all amenities.
• Obtain all designated information to book a reservation.
• Accommodate special requests and designate such in the system following hotel SOP’s.
• Access guest history records to best service guests; maintain accurate information in guest history files.
• The ability to exercise personal discipline and extra diligence to assure that projects are completed on a timely basis.
• Resolve guest complaints, ensuring guest satisfaction.
• Obtain assigned bank and ensure accuracy of contracted monies. Always keep the bank secure.
• Communicate pertinent guest information to designated departments/personnel (i.e. special requests, amenity delivery).
• Present folio to guest and resolve any disputed charges.
• Assist all departments/executives in obtaining appropriate information regarding groups, inventory, and guest information.
• Perform additional duties, as assigned.
• Strong organizational, prioritization skills and ability to work well under pressure and meet deadlines.
• Possess an eye for the smallest detail and maintain a keen sense of urgency.
• Ability to think clearly, remain calm, and resolve problems using good judgment.

Physical Requirements

• Must be able to bend, stoop, squat, and stretch to fulfill necessary tasks.
• Must be able to lift, push, and pull up to 30lbs. on a regular and continuing basis
• Must be able to stand and exert well-paced mobility for up to 8 hours in length
  

Qualifications

• Education: High school or equivalent preferred.
• Experience: 1 to 2 years in a similar position experience preferred.
• Grooming: All colleagues must maintain a neat and well-groomed appearance (specific standards will be provided).