FRONT LOBBY RECEPTIONIST - OCAO - IHS

MCSG Technologies; Oklahoma City (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated clerical support professional to join their Oklahoma City office. In this role, you'll provide essential administrative support, including word processing and customer service at the front desk. Your responsibilities will involve managing incoming communications, maintaining organized filing systems, and assisting with various clerical tasks to ensure smooth office operations. This position offers a unique opportunity to contribute to the efficiency of a vital office while developing your skills in a supportive environment.

Qualifications

• Provide clerical support and manage front desk operations.
• Perform word processing and maintain filing systems.

Responsibilities

• Answer phones and greet visitors at the front desk.
• Type documents and manage correspondence and files.

Skills

Word Processing

Customer Service

File Management

Communication

Education

High School Diploma

Tools

Personal Computers

Word Processors

Job description

Job Details

Job Location: IHS OCAO - Oklahoma City, OK

Position Type: Full Time

Description

JOB SUMMARY: Provide general clerical support including a variety of word processing assignments for the Oklahoma City Area Office's Office of Environmental Health and Engineering and Purchase and Referred Care Divisions.

PRIMARY DUTIES:

• Physically located at the front receptionist desk, at the entrance of the Oklahoma City Area Office.
• Answer the telephone and receive visitors, providing routine information such as names, locations, room numbers, and telephone extensions.
• Direct calls to the appropriate person or office.
• Perform word processing of various materials such as memoranda, letters, reports, and forms, using word processors or personal computers.
• Type materials in final form unless a draft is requested, using appropriate terminology.
• File materials according to an authorized system, including correspondence, directives, medical records, and reports.
• Maintain and update the master index, establish new folders, and manage publications.
• Screen files and prepare materials for destruction according to regulations.
• Search files and extract information for reports, staff studies, and policy formation.
• Receive incoming mail, log data, and forward to responsible personnel.

EDUCATION/CERTIFICATION: Background check required.

SECURITY CLEARANCE: Public Trust