Front Desk Supervisor

Waymore's Guest House; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical and Dental programs through a1

Vision insurance through EyeMed

Vacation, Sick and Holiday programs

Pet insurance through ASPCA

401(k) Savings Plan with matching

Job summary

Waymore’s Guest House in East Nashville is seeking an experienced Front Office role to support the Front Office Manager in delivering friendly, efficient service to guests. You will greet arrivals, assist with check-in/out, manage information flow, and coordinate withHousekeeping and maintenance to ensure smooth operations.

The role emphasizes cash handling, POS use, and accurate bookkeeping while maintaining a welcoming, beverage-forward front desk vibe.

Qualifications

• Previous hotel front desk, hospitality, restaurant/bar, or supervisory experience preferred.
• Ability to work evenings, weekends, holidays, and varying shifts as needed.
• Knowledge of coffee, cocktails, beer/wine, and beverage service preferred.
• Ability to effectively deal with internal and external customers, some with high levels of patience and diplomacy.
• Able to stand, walk and work behind the front desk for extended periods.

Responsibilities

• Assist the Front Office Manager in managing Front Office operations to achieve customer satisfaction and quality service.
• Greet guests with a friendly welcome and provide accurate information on outlet hours and local attractions.
• Process registrations, input guest information, and verify room rates and charges.
• Oversee dual responsibilities of Front Desk Agents, Baristas, and Bartenders.
• Coordinate with Housekeeping, Maintenance and other departments to resolve issues.

Skills

Front desk experience

Cash handling

POS systems

Communication skills

Team leadership

Tools

POS systems

Job description

About UsWaymore’s Guest House in East Nashville is a boutique hotel known for its stylish, laid-back vibe and strong community feel. Our associates get to be part of a lively, creative space that attracts both locals and travelers with our vibrant atmosphere, rooftop bar, live music, and popular brunch scene. Situated in East Nashville, Waymore’s is surrounded by great restaurants, music venues, and shops. Associates benefit from being near public transportation and in a culturally rich and walkable neighborhood. Come join our friendly and supportive family where all are welcome!Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!We value U.S. military experience and invite all qualified military candidates to apply.CompensationTipped/Service Charge Eligible? NoDiscretionary Performance Bonus Eligible? NoOverviewAssist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality service and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Ensure that the arrival, departure, and any other guest contact experience are conducted in an efficient and friendly manner.Essential Duties and ResponsibilitiesCommunicate effectively both verbally and in writing to provide clear direction to staff. Assign and instruct guest service agents in details of work. Observes performance and encourages improvement.Greet guests immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information such as outlet hours and local attractions.Promptly complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Promote •HEI Hotels and Resorts and brand-specific marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Nonverbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Close out guest accounts at time of check out.Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, traveler’s checks and other forms of payment. Perform accurate moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.Promptly answer the telephone using positive and clear voice. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered.Oversee the Front Desk team’s dual responsibilities as Front Desk Agents, Baristas, and Bartenders.Train and coach team members on coffee preparation, beverage recipes, cocktail service, POS procedures, and responsible alcohol service.Coordinate with Housekeeping, Maintenance, Management, and other departments to resolve operational issues.Communicate both verbally and in writing to provide clear direction to staff.Comply with attendance rules and be available to work on a regular basis.Perform any other job-related duties as assigned.Qualifications and SkillsPrevious hotel front desk, hospitality, restaurant/bar, or supervisory experience preferred.Ability to work evenings, weekends, holidays, and varying shifts as needed.Knowledge of coffee, cocktails, beer/wine, and beverage service preferred.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts.Comfortable handling cash, POS systems, and basic financial reconciliation.Ability to access and accurately input information using a moderately complex computer system.Ability to stand, walk and continuously perform behind the front desk. Ability to observe and detect signs of emergency situations with or without reasonable accommodation.Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated.Ability to establish and maintain effective working relationships with associates, customers and patrons.Effective verbal and written communication skills.Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.BenefitsHEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.