Front Desk & Scheduling Coordinator

MeBe; Mesa (AZ); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Competitive pay based on experience

Paid time off - 29 days

Medical, Vision, Dental

Life and disability insurance

401k

Mental health support

Tuition discounts

Company events

Work tools provided

Pet insurance discount

Job summary

MeBe is a trusted provider of evidence-based therapies for children with autism and other special needs, offering a supportive, collaborative environment. This role supports scheduling, front desk duties, and cross-functional coordination to ensure seamless care for families and staff.

You will handle intake, scheduling, and administrative tasks, contributing to accurate records and timely communication. The position is on-site in Mesa, AZ with competitive pay and comprehensive benefits.

Qualifications

• Availability: Monday–Friday, 8:00 AM – 5:00 PM (on-site).
• 1–2 years administrative or scheduling experience (ABA preferred).
• Ability to think on your feet and problem-solve on the go.
• High level of planning and organizational skills; high energy; excellence driven; strong communication skills; team player.

Responsibilities

• Assist with managing scheduling phone lines, emails, chats, and daily call-outs.
• Support session cancellations, make-ups, sub coverage, and break coverage.
• Coordinate with staff and families regarding schedule updates.
• Maintain accurate records in CentralReach (sessions, updates, corrections).
• Support morning cancellation process and coverage coordination.
• Generate reports, trackers, and documents (Excel, Canva, etc.).
• Assist with timecard follow-ups.
• Assist BTs with rendering unconverted sessions.
• Provide high-level customer service to families and staff.
• Other duties, as requested.

Skills

Attention to detail

Communication skills

Team player

Problem-solving

High energy

G Suite familiarity

Customer service

Multitasking

Tools

CentralReach

G Suite

Excel

Canva

Job description

MeBe is a trusted provider of evidence-based therapies for children with autism and other special needs, offering a supportive, collaborative environment. This role supports scheduling, front desk duties, and cross-functional coordination to ensure seamless care for families and staff.

You will handle intake, scheduling, and administrative tasks, contributing to accurate records and timely communication. The position is on-site in Mesa, AZ with competitive pay and comprehensive benefits.