Front Desk Receptionist - Neenah (3710)

Bgclubfoxvalley; Neenah (WI); On-site; USD 16,531 - 22,041; Part time

Job summary

Bgclubfoxvalley in Neenah, WI is seeking a friendly front desk receptionist to greet visitors, answer phones, and handle basic administrative tasks to support the branch.

Part-time hours are provided, with Summer 6:45-9:45am and School Year 8-11am. You will assist with check-ins, member support, data entry, and maintaining a tidy front desk while collaborating with staff to deliver a welcoming, efficient guest experience.

Qualifications

• High School diploma or equivalent; associate’s degree preferred.
• 1-2 years reception or front office experience.
• Strong customer service skills demonstrated.

Responsibilities

• Greet and direct visitors politely and professionally.
• Answer phones, provide information, and route calls.
• Assist with building rentals and front desk upkeep.
• Check-in members during non-school days and summer programs.
• Data entry for program tracking and forms.
• Maintain accurate files and a tidy front desk area.
• Collect membership fees and support special projects.

Skills

Friendly and outgoing

Phone manner

Efficient and organized

Strong communication

Reliable transportation

General computer skills

Team collaboration

Education

High School diploma or equivalent

Associate’s degree preferred

Tools

Phone system

Office software (MS Office)

Job description

Position Overview
The front desk receptionist is responsible for providing an optimal guest experience through greeting
visitors and clients, answering phones, and additional administrative responsibilities assigned by the
Branch Director.

Schedule

• Part Time (Monday-Friday)
  • Summer Hours: 6:45-9:45am
  • School Year:8-11am

Essential Job Functions

• Greet and direct all visitors politely and professionally, including but not limited to caregivers,youth, deliveries, counseling appointments, board members, community partners, anddonations.
• Answer telephones, provide general information and refer callers to other staff or voicemail.
• Assist with building rentals.
• Greet and check-in members during non-school days and summer programs.
• Interact with and assist youth as needed.
• Data entry for program tracking and incident/behavior forms.
• Maintain accurate files and records.
• Assist with maintaining a tidy and organized front desk area.
• Collect membership fees.
• Work on special projects as directed.
• Collaborate with internal teams and departments to align goals and strategies and to foster a culture of cooperation and teamwork.
• Engage in continuous learning and contribute to the effective implementation of continuous improvement processes.
• Support the ethical use of data to make decisions in a timely and informed manner.
• Represent the organization to the community in a way that enhances the organization’s profile, builds its reputation, supports its strategic priorities, and advances its mission.
• Contribute to operational goals and objectives that align with and advance the organization’s strategic priorities.
• Strive to meet and surpass the expectations of youth, families, staff, volunteers, Board, funders, and other key stakeholders.
• Focus efforts on promoting equity, engaging in trauma-informed and continuous improvement practices, and doing what is needed to help the communities the organization serves become great places for all children and youth to grow and thrive.
• Ensure current safety practices meet or exceed organizational requirements.
• Support the implementation of new or amended policies, practices, and processes that further mitigate and minimize safety risks.
• Demonstrate a commitment to excellence, aligning your efforts with the organization’s values, mission, strategic priorities, and policies.
• Participate in available coaching opportunities, regular one-on-one meetings with supervisor, performance evaluations, and goal setting.
• Demonstrate a commitment to learning and development by following talent development requirements and creating and following a professional development plan.

Other duties as assigned.

Qualifications

The front desk receptionist requires a majority combination of the following:

Education and Experience

• High School diploma or equivalent, or associate’s degree preferred
• 1-2 years reception or front office experience.
• Demonstrated record of strong customer service skills.

Skills and Requirements

• Friendly and outgoing with the ability to connect with a diverse group of people, including youth.
• Professional and friendly phone manner.
• Efficient, organized, and resourceful with a strong attention to detail.
• Exceptional communication skills, with the ability to convey information in a timely, open, and clear manner.
• Reliable transportation.
• Knowledge of and ability to effectively use computers, software, and other technology tools.
• Ability to establish and maintain effective working relationships with others.

Key Characteristics

• Is mission-driven and values-based.
• Demonstrates a growth mindset and a commitment to lifelong learning.
• Upholds a commitment to equity, while striving to be anti-racist and respectful of cultural differences with all stakeholders.
• Contributes to a purpose-driven culture characterized by trust, inclusion, belonging, autonomy, and learning.
• Operates with excellence in mind in all matters.