Front Desk Receptionist

Triad Service Solutions; Philadelphia, Northern (Philadelphia County, KY); On-site; USD 19,000 - 28,000; Full time

Job summary

Triad Service Solutions is seeking a courteous Front Desk Associate to manage guest check-ins and check-outs in a busy hotel environment. You will confirm reservations, collect payments, assign rooms, and communicate services and amenities to guests.

The role includes handling wake-up calls, messages, and VIP arrivals with accuracy and professionalism. Strong communication, cash handling, and familiarity with reservation systems are essential.

Qualifications

• Experience delivering guest service in a hospitality setting.
• Ability to handle cash transactions accurately and securely.
• Strong verbal and written communication with guests.
• Familiarity with hotel reservation systems and check-in procedures.

Responsibilities

• Process all guest check-ins according to established hotel requirements.
• Confirm reservations in system and review guest information.
• Input guest payment details and collect cash when required.
• Assign guest rooms and communicate room status and amenities to guests.
• Handle wake-up calls and message delivery for guests.
• Pre-register guests and prepare key packets for room readiness.
• Generate daily reports and maintain guest history files.
• Resolve discrepancies on the room status report with Housekeeping.

Skills

Guest service

Telephone etiquette

Cash handling

Reservation systems

Job description

Maintain complete knowledge at all times of the following:

• All hotel features/services, hours of operation
• All room types, numbers, layout, décor, appointments and locations
• All room rates, special packages and promotions
• Daily house count and expected arrivals/departure
• Room availability status for any given day
• Scheduled daily group activities
• Maintain complete knowledge and comply with all hotel and departmental policies and procedures to include front and back of house operations.
• Obtain assigned bank and ensure accuracy of contracted monies. Keep bank secure at all times
• Answer department telephone within 3 rings; using correct greeting and telephone etiquette
• Promote positive guest relations for information in a congenial manner

Process all guest check-ins according to established hotel requirements:

• Confirm reservation in system and review all noted information
• Be able to complete a “walk-in” reservation for guest with no prior room reserved.
• Obtain back up information for guest credit/payment method and input into system; collect cash when designated
• Assign guest room
• Advise guest of any messages, mail, faxes, etc. that was received for them
• Inform guest of room safe and mini bar key and room key procedures
• Issue parking passes/validate valet parking tickets and enter information in the computer
• Communicate services and amenities included in packages to guests on packages
• Obtain proper identification for tax exempt guests and attach from to registration card
• Obtain guest signature for designated paper work
• Obtain bell person to escort guest and transport their luggage to the room
• Maintain guest history files on all guests
• Communicate VIP arrivals to designated personnel for escort and delivery of amenities
• Set up accurate accounts for each guest checking in according to their requirements (i.e., share withs, separate room/tax/incidentals, com)
• Extend every effort to obtain satisfactory alternative accommodations for guests with reservations when the hotel cannot accommodate them, follow established procedures for “walking” guests
• Accommodate room changes expediently
• Document all guest requests, complaints or problems immediately and notify designated department/personnel for resolving the situation. Follow up within 30 minutes to ensure completion and guest satisfaction
• Offer detailed information on the voicemail system to callers and guests wishing to leave a message
• Accept and record wake-up call requests; deliver to PBX.
• Block rooms in the computer and follow through on designated requirements
• Pre-register designated guests and prepare key packets
• Communicate pertinent guest information to designated departments/personnel (i.e.. Special requests, amenity delivery).
• Generate, print and distribute daily and weekly reports
• Resolve discrepancies on the room status report with Housekeeping

Process all check-outs according to established hotel requirements listed:

• Resolve any late charges
• Present folio to guest and resolve any disputed charges
• Settle guest accounts following accounting procedures
• Retrieve guest room key from guest
• Handle requests for late check-outs according to established hotel procedures
• Conduct group check-ins/outs according to established hotel procedures
• Assist all departments/executives in obtaining appropriate information regarding groups, inventory and guest information
• Adhere to all cashiering procedures as listed below:
• Process adjustment vouchers, paid-outs, correction vouchers, miscellaneous charges
• Make change for guests
• Cash guests' personal checks/travelers checks
• Post Charges
• Settle room accounts
• Run closing reports
• Count bank at the end of their shift
• Complete designated cashier reports
• Balance receipts