Front Desk Receptionist

Beacon Rehab & Nursing Center; New York (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Beacon Rehab & Nursing Center in New York is seeking a Front Desk Receptionist to be the first point of contact for residents, families, and visitors. You will greet guests, answer calls, provide information, and support administrative tasks to ensure smooth operation.

The role requires strong communication, empathy, and the ability to handle multiple tasks in a fast-paced environment. Prior customer service or receptionist experience is preferred, and proficiency with Microsoft Office is a plus.

Qualifications

• High school diploma or equivalent.
• Previous experience in a customer service or receptionist role preferred.
• Strong communication and interpersonal skills.
• Empathy and patience in dealing with residents, families, and visitors.
• Proficient in basic computer applications (e.g., Microsoft Office).
• Ability to handle multiple tasks simultaneously and maintain composure in a fast-paced environment.

Responsibilities

• Greet and assist visitors: Welcome residents, families, and guests with a friendly and compassionate demeanor.
• Answer and direct phone calls: Manage incoming phone calls and route them to the appropriate staff members.
• Check-in and check-out procedures: Handle resident check-ins and check-outs efficiently, maintaining accurate records.
• Appointment scheduling: Schedule appointments for residents with healthcare professionals, family visits, and other relevant appointments.
• Administrative support: Assist with general administrative tasks, including data entry, filing, and document management.
• Emergency response: Follow established protocols for emergency situations, including notifying appropriate personnel and responding calmly and efficiently.
• Maintain a clean and organized front desk area: Ensure the front desk area is tidy, well-organized, and stocked with necessary supplies.

Skills

Strong communication

Interpersonal skills

Empathy

Patience

Multitasking

Basic computer skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

As a Front Desk Receptionist at our nursing home, you will be the first point of contact for residents, families, and visitors. Your primary responsibility is to ensure a positive and welcoming experience for all individuals entering the facility. You will be responsible for managing phone calls, greeting guests, providing information, and performing administrative tasks to support the efficient operation of the nursing home.

Responsibilities:

1. Greet and Assist Visitors:
   • Welcome residents, families, and guests with a friendly and compassionate demeanor.
   • Provide information about the facility, services, and general inquiries.
2. Answer and Direct Phone Calls:
   • Manage incoming phone calls and route them to the appropriate staff members.
   • Take messages accurately and ensure prompt delivery.
3. Check-In and Check-Out Procedures:
   • Handle resident check-ins and check-outs efficiently, maintaining accurate records.
   • Coordinate with relevant departments to ensure smooth transitions for residents.
4. Appointment Scheduling:
   • Schedule appointments for residents with healthcare professionals, family visits, and other relevant appointments.
   • Maintain an organized schedule and communicate any changes to the appropriate parties.
5. Administrative Support:
   • Assist with general administrative tasks, including data entry, filing, and document management.
   • Collaborate with other staff members to ensure seamless communication and coordination.
6. Emergency Response:
   • Follow established protocols for emergency situations, including notifying appropriate personnel and responding calmly and efficiently.
7. Maintain a Clean and Organized Front Desk Area:
   • Ensure the front desk area is tidy, well-organized, and stocked with necessary supplies.
   • Report any maintenance or security issues promptly.

Qualifications:

• High school diploma or equivalent.
• Previous experience in a customer service or receptionist role preferred.
• Strong communication and interpersonal skills.
• Empathy and patience in dealing with residents, families, and visitors.
• Proficient in basic computer applications (e.g., Microsoft Office).
• Ability to handle multiple tasks simultaneously and maintain composure in a fast-paced environment.