Front Desk Patient Registrar

Four Winds Health; Lakewood (OH); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Life-Work balance

Benefits package

PTO & Holidays

401K match

Wellness program

Professional development

Job summary

University Hospitals Urgent Care is seeking a Patient Service Representative to be the friendly first point of contact, managing front-office operations and supporting clinical workflow.

You will verify insurance, collect payments, maintain documents, and collaborate with the care team while upholding HIPAA and OSHA standards. This role requires flexibility for 12-hour shifts on a 3-day/12-hour schedule.

Qualifications

• High school diploma or equivalent; Medical Administrative Assistant certificate a plus.
• 1+ year of experience in a medical office or healthcare setting preferred.
• Strong communication, attention to detail, and ability to multitask in a busy environment.
• Experience using EMR software, EPIC preferred.
• Ability to work 12-hour shifts, including some weekends and holidays.
• Team-oriented, patient-focused approach to service.

Responsibilities

• Warm Welcome: Greet and assist all patients and visitors with a positive attitude.
• Patient and Business Documentation: Maintain confidentiality while collecting and organizing documents.
• Insurance Verification: Analyze health insurance benefits, verify eligibility, and provide payment policies.
• Financial Responsibility: Determine and collect each patient’s financial responsibility.
• Collaborative Support: Assist the practice manager, providers, and staff to ensure smooth daily operations.
• Compliance: Follow HIPAA and OSHA standards and ensure documentation follows guidelines.
• Administrative Duties: Perform office procedures and operate medical equipment.
• Quality Assurance: Oversee compliance with quality programs and lab requirements.
• Travel Requirement: Support staffing by traveling to other locations as needed.

Skills

Strong communication

Attention to detail

Multitasking

Team player

Customer service

Education

High school diploma or equivalent

Medical Administrative Assistant certificate

Tools

EPIC EMR

Job description

University Hospitals Urgent Care - Deliver Exceptional Patient Care with Purpose

Are you a friendly, detail-oriented professional who thrives in a fast-paced environment? Join University Hospitals Urgent Care as a Patient Service Representative (PSR) and be the first point of contact in providing a welcoming and efficient patient experience. Your role is essential in ensuring seamless front-office operations while making a meaningful impact on those we serve.

As a Patient Service Representative, you will create a positive experience for every patient by managing front-office operations, assisting with administrative tasks, and supporting the overall clinic workflow. This role is ideal for someone who enjoys customer service, problem-solving, and working in a team-oriented healthcare setting.

Why You'll Love Working Here:

• LIFE-Work Balance & Flexible Schedule: Full-time (3-day/12-hour shifts, 8 AM - 8 PM) – No overnight shifts, so you can prioritize both your career and personal life!
• Competitive Pay & Benefits: Medical, Dental, Vision, Prescription, Pet Insurance & more
• Paid Time Off & Holidays: Recharge and take care of yourself
• 401K with Company Match: Plan for your future
• Wellness Support: Employee Assistance Program (EAP) & Wellness Initiatives
• Professional Growth: Leadership opportunities & professional development

Key Responsibilities:

• Warm Welcome: Greet and assist all patients and visitors with a positive attitude, ensuring they feel comfortable and valued.
• Patient and Business Documentation: Maintain confidentiality while collecting and organizing important patient and business documents.
• Insurance Verification: Analyze health insurance benefits, verify eligibility, and provide patients with relevant payment policies and billing/collection information.
• Financial Responsibility: Determine and collect each patient’s financial responsibility, ensuring transparency and clarity about costs.
• Collaborative Support: Assist the practice manager, providers, and other staff members as needed to ensure smooth daily operations.
• Compliance: Understand and enforce healthcare regulatory requirements such as HIPAA and OSHA standards, ensuring all documentation and processes are handled according to guidelines.
• Administrative Duties: Perform office procedures and general administrative tasks; proficiently operate office medical equipment.
• Quality Assurance: Oversee compliance with quality assurance programs, CLIA waived laboratory requirements, and patient result trackers.
• Travel Requirement: Support staffing and operational needs by traveling to other University Hospitals Urgent Care locations as required.

Required Qualifications:

• Education: High school diploma or equivalent, Medical Administrative Assistant certificate a plus
• Experience: 1+ year of experience in a medical office or healthcare setting preferred
• Skills: Strong communication, attention to detail, and ability to multitask in a busy environment
• Technical Skills: Experience using Electronic Medical Records (EMR) software, EPIC preferred
• Flexibility: Ability to work 12-hour shifts, including some weekends and holidays
• Team Player: A proactive, friendly, and patient-focused approach to service

At University Hospitals Urgent Care, we believe in kindness, excellence, empowerment, resilience, and proactive service.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.