Front Desk Patient Coordinator

360 Orthodontics; Los Angeles (CA); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

401(k)

Dental insurance

Employee discounts

Free food & snacks

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Gemini AI tools access

Job summary

360 Orthodontics is seeking a detail-oriented, customer-focused Front Desk Patient Coordinator for our Westwood location. This on-site, part-time role covers Tuesdays through Fridays and emphasizes greeting patients, registering new patients, and managing appointment flow.

The ideal candidate will have strong English skills, a high school diploma, and the ability to work in a fast-paced setting, with bilingual Spanish highly preferred.

Qualifications

• Strong oral and written English skills.
• High School Diploma required.
• US citizenship or work authorization for the United States.
• Detail oriented and customer-focused.
• Able to cope with fast-paced environments.
• Bilingual (Spanish) highly preferred.

Responsibilities

• Greet patients and register new patients.
• Assist patients to complete forms and documents.
• Verify and update patient information.
• Explain procedures and policies to patients.
• Manage appointment flow and schedule recalls.
• Enter patient data into the data system.
• Maintain patient records per privacy regulations.
• Handle payments and discuss financial options.
• Organize referrals and insurance documents.
• Perform general clerical duties as needed.

Skills

English (oral and written)

Detail oriented

Customer-focused

Team player

Bilingual Spanish

Education

High School Diploma

Tools

Practice management software

Gemini AI chat

Job description

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance

360 Orthodontics is looking for a detail-oriented, customer-focused Front Desk Patient Coordinator for our Westwood location. This is an on-site position. Part Time schedule: Tuesdays, Wednesdays, Thursdays and Fridays

We Value Team Members Who:

• Show up consistently and on-time.
• Get along well with others and have a supportive, team-player attitude.
• Possess a strong attention-to-detail and desire to get things done accurately.
• Adapt well to a fast-paced environment where changes occur frequently.

Some Benefits We Offer:

• Medical, Dental, Vision, AD&D, and other benefits (available after 60 days of employment).
• Paid sick leave and 401k retirement plans offered for eligible employees.
• Orthodontics care included! Need braces? Our qualified team members receive complimentary orthodontics treatment.
• We will provide training on our practice management software, computer systems, and other tools.
• Free access to pro-tier Gemini AI chat and other productivity tools for business and personal use.

Requirements:

• Strong oral and written English skills
• High school diploma
• Be a US citizen or be authorized to work in the United States
• Detail oriented
• Customer focused
• Able to cope well with fast-paced environments

Desired:

• Bilingual (Spanish) highly preferred

Duties:

• Greet patients
• Register new patients according to established office protocols
• Assist patients to complete all necessary forms and documentation
• Verify and update patient information
• Inform patients of dental office procedures and policy
• Move patients through appointments as scheduled
• Enter all relevant patient information into data system
• Maintain and manage patient records in compliance with privacy and security regulations
• Maintain and manage leads and schedule consultations
• Answer and manage incoming calls
• Respond and comply to requests for information
• Schedule patient appointments
• Confirm upcoming appointments and recalls according to office protocol
• Check daily appointment schedule
• Arrange patient charts for next day appointments
• Fill in cancellations and no-shows
• Organize referrals to other medical specialists
• Dispatch lab work appropriately
• Collect and receipt payments from patients at time of treatment
• Inform patients of financial treatment plan options
• Arrange payment schedule with patients
• Arrange supporting documents for insurance claims
• Sort and distribute incoming and outgoing postal mail
• Update patient education materials
• Maintain a professional reception area
• Safeguard patient privacy and confidentiality
• Participate in off-site health fairs and other company sponsored events
• Perform other clerical/office duties as assigned'