Front Desk Operations Manager

MRI of Reston; Reston (VA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

2 weeks PTO and 2 weeks Vacation

7 paid holidays

Partially sponsored Health, Dental and

Vision insurance

Company-paid Long-Term Disability, AD&

Life insurance

401(k) with 3% safe harbor + 4% match

Job summary

MRI of Reston is hiring a Front Desk Operations Manager to lead a patient registration team in a fast-paced outpatient imaging center. You will ensure accurate demographic/insurance data, scheduling efficiency and timely collections while coordinating with MAs, MRI technologists and radiologists.

The ideal candidate has 5+ years in healthcare front desk roles with supervisory experience, CPT/RIS/PACS familiarity, and strong leadership and communication skills.

Qualifications

• Minimum 5 years in healthcare front desk roles, with leadership experience.
• 3–5 years of supervisory or management experience supervising front desk staff.
• Deep familiarity with outpatient radiology workflows and CPT codes for MRI.
• Experience with EMR, RIS and PACS systems.
• Strong crisis management, multitasking and communication skills.

Responsibilities

• Lead and mentor Front Desk Representatives across day and evening shifts.
• Oversee patient intake, order entry, scheduling, estimating and time‑of‑service collections.
• Manage prior authorizations, CPT/ICD‑10 verification and eligibility checks.
• Maintain relationships with referral providers and ensure rapid imaging report delivery.

Skills

Leadership

Healthcare administration

Front desk operations

EMR/RIS/PACS familiarity

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree in Healthcare Administration

CRA credential

Tools

RIS

PACS

EMR

Patient Management System

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

We are excited to welcome a Full-Time Front Desk Operations Manager to our fast-paced, outpatient medical imaging center equipped with state-of-the-art technology.

MRI of Reston is the largest non-hospital-owned, dedicated MRI center in Northern Virginia. We take pride in delivering exceptional customer service, outstanding patient care, and the highest standards in MRI safety, quality, and timely diagnostic results.

As a hands-on leader, the Front Desk Operations Manager will manage and mentor a team of front office representatives while you hold primary accountability for front office operations, ensuring seamless patient registration, highly precise demographic and insurance entry, order processing, estimations and time-of-service collections. This manager will navigate patient complaints, complex scheduling conflicts, and referring physician requests with professionalism, efficiency, and a solution-oriented mindset.

Key Responsibilities

Team Leadership & Personnel Management

• Supervise, mentor, and schedule a team of Front Desk Patient Representatives, to ensure full operational coverage across day and evening shifts.
• Cultivate a collaborative, positive workplace culture between the administrative front office and the back-office clinical team (MAs, MRI Technologists and Radiologists).

Front Office Operations & Workflow Efficiency

• Optimize daily throughput for 5 high-field MRI magnets, managing complex scheduling algorithms to balance routine scans, arthrograms, and contrast studies while minimizing scan gaps.
• Oversee and ensure compliance with patient intake procedures and protocols related to order entry, registering, scheduling, estimating, time-of-service collections, quality check-ins, ensuring all necessary forms and mandatory MRI safety screening questionnaires are completed quickly and accurately.
• Serve as the primary Liaison and escalation point for patient complaints, complex scheduling conflicts, and referring physician/provider office requests.

Revenue Cycle & Insurance Coordination

• Manage the prior authorization pipeline, ensuring the team verifies CPT/ICD-10 codes, medical necessity, and run correct eligibility and estimations. Work with pre-authorization team prior to the patient’s exam.
• Implement strict quality controls on insurance card and ID scanning, order entry, data entry, and demographic collection to eliminate front-end billing rejections.
• Supervise time-of-service collections, including co-pays, deductibles, and self-pay pricing structures. Accountable for daily cash drawers and end-of-day financial balancing.

Referring Physician & Community Relations

• Maintain strong relationships with our specialty referral practice providers.
• Coordinate the rapid delivery of imaging reports and discs (or PACS portal access) to referring offices, guaranteeing swift turnaround times.

The ideal candidate has strong leadership roots in healthcare or outpatient radiology setting, excellent knowledge of diagnostic guidelines, and a knack for driving operational efficiency.

MRI of Reston offers a comprehensive and competitive benefits package, including:

• 2 weeks of Personal Time Off (PTO) and 2 weeks of Vacation annually
• 7 paid holidays
• Partially sponsored Health, Dental, and Vision insurance
• Company-paid Long-Term Disability, AD&D, and Life insurance
• 401(k) with a 3% safe harbor contribution and 4% employer match

If you’re passionate about patient care and looking to grow with a respected imaging center, we’d love to hear from you.

Position Requirements

Qualifications

• Minimum of 5 years of experience within healthcare working in a medical front desk capacity as a medical receptionist, patient coordinator or in a patient access role.
• Minimum of 3 - 5 years of supervisory or management experience specifically supervising front desk or patient access areas within a high-volume outpatient medical specialty practice supervising at least 5 or more employees. Experience in an outpatient medical imaging/radiology setting preferred.
• Knowledge: Deep familiarity with outpatient radiology workflows, CPT codes for MRI and understanding or pre-authorization. of medical terminology and experience with EMR systems preferred
• Software: Advanced proficiency with a Patient Management system, an EMR, preferably a Radiology Information Systems (RIS) and Picture Archiving and Communication Systems (PACS).
• Skills: Outstanding crisis management, multitasking, and interpersonal communication skills. Proven ability to lead a team under the pressure of a high-volume medical environment.

Required Education

High school diploma or equivalent required.

Preferred Education

Bachelor’s degree in Healthcare Administration, Business, or a related field.

Certified Radiology Administrator (CRA) credential or similar medical management certification.

Bilingual capabilities (Spanish/English) to support the diverse Northern Virginia community.

Shift Days

Full-Time/Part-Time Full-Time

This position is currently accepting applications.