Front Desk Medical Receptionist

Shelby American, Inc.; Scottsdale (AZ); On-site; USD 30,000 - 45,000; Full time

Job summary

A well-established healthcare provider is seeking a Front Desk Medical Receptionist in Scottsdale, AZ. This role involves providing excellent customer service, managing office operations, and assisting patients with various administrative tasks. Candidates should possess strong communication and organizational skills while maintaining a professional appearance in a fast-paced environment.

Benefits

401k w/ Match

Dental Insurance

Health insurance

Paid time off

Referral program

Retirement plan

Vision insurance

Qualifications

• Proven experience as a front desk secretary or similar role preferred.
• Professional appearance and demeanor required.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage the front desk area and assist patients with check in and check out.
• Answer phone calls and maintain patient confidentiality in compliance with HIPAA.
• Schedule appointments and maintain provider schedules.

Skills

Customer service

Communication

Organization

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office suite

Job description

Description

Synergy Mental Health and Wellness Integrated is seeking a dedicated Front Desk Medical Receptionist to join our team in Scottsdale, AZ.

As a Front Desk Medical Receptionist, you will serve as the initial point of contact for our organization, providing excellent customer service and administrative support. You will be responsible for managing the front desk area, assisting visitors, answering phone calls, and performing various clerical tasks to ensure the smooth operation of our office.

Requirements

• Create a positive, relaxing, welcoming, and professional atmosphere for patients.
• Communicate clearly, effectively, and succinctly with patients and providers.
• Answer phone calls, take and transmit messages; monitor and respond to voice and email.
• Assist patients with check in and check out.
• Assist with intake and screening of new patients.
• Complete various types of paperwork for patients or insurance
• Accurately document and maintain medical records.
• Maintain clean, neat, and orderly front office and waiting room.
• Ability to multi-task and manage time independently and in a team setting.
• Schedule appointments and maintain provider schedules.
• Collect patient payments, deductibles, and patient balances.
• Ensure company policies of financial agreements are met.
• Knowledge of general office equipment
• Data entry of charges and payments
• Maintain confidentiality and apply strict standards of privacy and HIPAA compliance.
• Other duties as needed to promote high quality environment and patient care.
• Administer and explain to patients the TMS procedures
• Monitor patients for medical symptoms throughout the treatment
• Provide medical intervention in an emergency including CPR if indicated; CPR certification must be up to date and certification will be paid for or reimbursed by Employer
• Act courteously and with tact in dealing with patients, visitors, and the public
• Maintain patient confidentiality and be in full compliance of HIPAA
• Follow established treatment and office procedures
• Schedule patients for TMS treatments per the Employer’s Clinical TMS Protocol
• Perform Prior Authorizations, take co-pays, and verify insurance information
• Must be cross trained with front office secretary to provide coverage in instances where the front office is out of the office to provide duties associated with the requirements of the clinic
• Maintain professional appearance, clothing, and bearing at all times. Tank tops, low cut shirts, shorts, jeans or casual clothing is not permitted. When in doubt questions will be directed to the acting office manager
• Assist in maintaining the cleanliness of the clinic including sweeping, dusting, mopping of the clinic as outlined in the clinic manual
• Ensuring sanitization procedures occur for equipment between each TMS treatment
• Other tasks and duties as requested by Employer which are pertinent to the functioning of the clinic in general
• Any other tasks as requested by the Employer

Benefits:

• 401k w/ Match
• Dental Insurance
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Qualifications:

• Psychiatric office experience is not necessary, but a plus.
• High school diploma or equivalent; additional education or training is a plus.
• Proven experience as a front desk secretary or in a similar role is preferred.
• Strong customer service and communication skills.
• Proficiency in using office software (e.g., Microsoft Office suite).
• Professional appearance and demeanor.
• Attention to detail and strong organizational skills.
• Ability to handle sensitive information with confidentiality.